What are the responsibilities and job description for the Executive Assistant position at The Hollister Group?
Part-Time Executive Assistant
Our client, a leading higher education institution in Cambridge, is seeking a proactive, polished, and highly organized Part-Time Executive Assistant to provide high-touch administrative support. This role is ideal for an experienced EA who enjoys partnering closely with senior leadership/faculty, staying two steps ahead, and keeping calendars, communications, and logistics running smoothly.
Compensation:$34.00 per hour
Location: Cambridge, MA (On-site)
Duration: Contract
Responsibilities:
- Provide executive-level administrative support, including managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders.
- Arrange domestic travel and process related expenses and reimbursements.
- Support planning and execution of seminars, meetings, and department events (e.g., visitor coordination, catering, A/V coordination, room reservations, schedules).
- Process reimbursements and payments (including honorariums/visitor payments) and assist with purchasing needs.
- Draft, edit, and proofread communications; support content updates such as newsletters and routine written materials.
- Provide editorial/administrative coordination support related to academic or journal-style workflows (communication follow-up, document tracking, deadlines).
- Serve as a welcoming point of contact for inquiries and visitors, delivering professional customer service and discretion.
Requirements:
- 4 years of relevant administrative support experience (Executive Assistant or Senior Administrative Assistant level strongly preferred).
- Strong judgment, attention to detail, and ability to prioritize effectively in an interruption-heavy environment.
- Excellent written and verbal communication skills; comfortable working with senior-level stakeholders.
- Strong technical skills (Microsoft Office required; experience with tools like SAP, Drupal, or FileMaker is a plus).
- Proven ability to handle confidential or sensitive information with discretion.
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Salary : $34