What are the responsibilities and job description for the Specialist, Accounts Payable position at The J?
Description
The Specialist, Accounts Payable is responsible for maintaining, organizing, and managing the accounts payable function of the organization. The J operates many unique business departments including a fitness center, preschool, summer camp, theater, and a center for senior adults. This position processes more than 10,000 payment transactions per year and assists with other projects to support the accounting department.
Essential Functions & Key Responsibilities
- Complete timely and accurate payment of invoices on a weekly basis
- Review purchase orders to ensure accuracy of account coding
- Train users on purchase order system
- Reconcile credit card transactions
- 1099 vendor maintenance and annual reporting
- Reconcile vendor statements, research, and correct discrepancies
- Assist with membership billing and processing of refunds
- Prepare and analyze bank account and general ledger account reconciliations
- Assist with input of department budgets
- Prepare appropriate audit support schedules
- Maintain vendor files and documentation in accordance with company policy and accepted accounting practices
- Maintain and prepare depreciation and capitalization schedules
- Assist with other projects as requested
Requirements
- 2 years of Accounts Payable experience
- High school diploma required, college courses in accounting preferred
- Knowledge of basic accounting principles required
- Proficient in Excel and Word and 10-key by touch
- Possess strong organizational and time management skills
- Strong problem-solving skills, documentation skills, research and resolution skills, data analysis
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Ability to communicate and interact effectively with vendors and employees in a professional manner
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Ability to maintain confidentiality
Physical Requirements
This position primarily works in an indoor, office, desk environment. The job involves constant sitting (though standing up as desired is also an option), repetitive motions and hand/eye coordination to operate computer, mouse, keyboard or similar equipment for data entry and related daily work. Also includes frequent talking and hearing to communicate ideas with coworkers, especially when training others on the use of the PO or other systems.
About The J
The J is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The J is Shabbat-Observant Friendly.
The mission of The J is to build a strong, vibrant and inclusive community that enhances wellness, meaning and joy based on Jewish values, heritage and culture. The J operates on these values:
- Welcoming Inclusive - We are welcoming, inclusive and nurturing. We invite all to join us in making connections and lifelong friendships.
- Building Community - We believe in the strength of community and we seek to cultivate a sense of belonging in all we do.
- Enriching Mind Body Soul - We help individuals live a physically, intellectually, and emotionally healthy lifestyle.
- Passing on Jewish Culture History - We celebrate and pass on the values, culture, history, and traditions of the Jewish people.
- Treat Others As You Wish To Be Treated - We treat everyone with respect, dignity and loving kindness.