Labor Compliance Coordinator - RUDG

Setup on Elation Systems

• Ensure that subcontractors have registered and setup their electronic signatures in Elation Systems.
• Request and review all core documents from subs.
• Assign subs to a project in Elations, input subs contract information, and upload the core documents/executed contract, Contact PHCD PM until they have approved subcontractors [Subs can’t submit payroll on Elations until they are approved on Elations. If delayed (i.e. pending executed contract), we ask subcontractors to submit hard copy pavv-yrolls (for the City), when approved, they must retroactively submit payrolls].
• Educate subs on how to use Elation Systems (Setting up signature, adding employees, submitting certified payrolls, completing workforce report, Section 3).

Certified Payroll(s)

• Assist subs with any questions.
• Notify subcontractors of payroll(s) that are past due or due soon.
• Request original signed Certified payroll(s)
• Scan, copy, courier over to City, and file draw copy.
• Wage Determination; Bounded to Executive order 13658, keep up to date with new rates each calendar year. Notify subs of this change and ensure subs do not underpay employees with old rate.

Section 3

• Request City of Miami monthly section 3 form, review and ensure document lists all new hires and request section 3 backup, and review backup. Prepare monthly Section 3 monthly draws for the City of Miami. Review draw before sending it out. Scan, copy, courier over to City, and file draw copy.
• Request Assurance of compliance form, only need 1 per subcontractor
• Notify subcontractors to submit Workforce Report Quarterly on Elations and review and ensure reports are completed correctly. Request section 3 backup for all new hires, review backup, and ensure subcontractors have uploaded them in Elations.

Authorizations to make “Other” deductions

• Review payroll(s) for any employee that has “other” deductions throughout the course of construction, keep track of these employees, and request the Authorizations to make “Other” deductions form.
• If same employee deductions increased over then the max amount inputted in the authorization form than, we need to request an updated form.
• Have subcontractors upload them on Elations and provide copy to City of Miami
• Authorization for others to sign payroll
• Review person signing payroll is listed on Sunbiz, if they are not, we need an authorization form to provide to City of Miami

Daily sign in sheet

• Request and save sign in sheets
• Check sign in sheets against the certified payrolls (if missing employees; contact sub regarding issue, follow-up for explanation or corrected payroll, and check payroll against sign in sheet again.

Safety Sticker

• Save in the server in order, facilitate when trying to locate an employee.

Employee affidavit

• Review and organize

Requirements:

• Bachelor’s Degree in Accounting, Business or related field – preferred not required
• 1-3 years of experience in related field
• Working knowledge of compliance issues
• Outstanding written and verbal communication abilities
• Familiarity with computer and necessary software
• Detail-oriented and well-organized
• Strong problem-solving skills
• Ability to foster strong relationships
• Proven understanding of risk assessment and mitigation
• Research and reporting skills
• Strong statistical analysis skills

The Related Group is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.