PURCHASING ANALYST SUPERVISOR - SES

Requisition No: 453758

Agency: Management Services

Working Title: PURCHASING ANALYST SUPERVISOR - SES - 72000061

Position Number: 72000061

Salary: $55,000.00 - $60,000.00

Posting Closing Date: 09/14/2021

Purchasing Analyst Supervisor - SES
Bureau of IT & Special Projects
Division of State Purchasing
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Todd Inman, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Responsibilities:
This is a supervisory role within the Division of State Purchasing, and a successful candidate must demonstrate the ability to analyze financial and analytical data to help develop and support business decisions and procurement strategies. Additional responsibilities include, but are not limited to, the following:

Oversees the development, communication, and implementation of procurement strategy for assigned area. Assists with the identification of target savings for assigned solicitations through demonstrated and thorough market research.Supervises the development of solicitation documents based on specified sourcing strategies. Aids in the development of negotiation strategies (where applicable), based on vendor response and market analysis to identify possible outcomes. May serve as central point of contact for category customers and vendors.

Supervises staff and continually revisits performance and communicates issues and accolades. Stays current on all performance metrics assigned to each staff.

Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information. Participates in the identification, adoption, and implementation of best practices in the field of procurement. Assists with procurement application projects as needed.

Develops and maintains professional knowledge of the procurement field and assigned areas and complies with the State Purchasing policies and procedures, procurement rules, and Florida Statutes in detail.

Perform other duties as assigned by management.

Knowledge, Skills, and Abilities:

• Ability to influence senior purchasing and agency management.
• Ability to strategically source using the 7-step procurement model.
• Ability to analyze category of spend, market conditions and supplier base.
• Moderately skilled at conducting financial/analytical analysis.
• Knowledgeable about Florida Statutes, Florida Administrative Code, and contract law.
• Participates in moderately complex negotiations.
• Ability to perform in moderately complex cross-functional business environment.
• Knowledgeable program/project management ability.
• Ability to interface with senior government management, customer/supplier executive management; public agency executives.
• Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and professional experience in procurement, contract management, project management or a related field. Relevant experience can substitute on a year for year basis for the college education.
• Working knowledge of applicable statutes, rules, and policies that govern State of Florida procurements.
• Experience in negotiations; public or private sector.

Preferred Qualifications:

• Supervisory experience.
• Posession of a Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), and/or Florida Certified Contract Manager (FCCM) certification.
• E-sourcing experience.
• Experience using Ariba, MyFloridaMarketPlace or FLAIR.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.