What are the responsibilities and job description for the Office Assistant position at The Wooten Company?
Description
Join Our Team at The Wooten Company
The Wooten Company’s Raleigh, NC office is seeking a Reduced-Hours Office Assistant (30-32 hours / week) to support our administrative and technical staff. If you're organized, detail-oriented, and enjoy supporting a collaborative, professional team, we’d love to hear from you!
About Us
The Wooten Company is a multi-disciplinary firm serving communities across North and South Carolina. We provide engineering, architecture, geomatics, and funding services to municipalities, counties, water and sewer authorities, schools, and private clients. Our expertise spans:
- Civil and Environmental Engineering
- Mechanical, Electrical & Plumbing (MEP) Engineering
- Architecture
- GIS and Surveying
- Funding and Grant Assistance
With over $600 million in grants and loans secured for our clients, we take pride in helping build resilient and thriving communities.
About the Role
As an Office Assistant, you’ll be a key part of our administrative team, ensuring daily office operations run smoothly. You’ll work closely with engineers, designers, and leadership, reporting to the Lead Administrative Coordinator.
What We’re Looking For
- Previous experience in an office environment
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Friendly, helpful attitude and a team-player mindset
- Dependability, attention to detail, and a willingness to pitch in where needed
Requirements
Key Responsibilities
- Welcome and assist visitors and employees at the front desk
- Answer and route incoming phone calls
- Manage office calendars and coordinate conference/hotel reservations
- Maintain and manage company fleet vehicle check-in/check-out
- Organize office events, birthdays, and team activities
- Assist with formatting, compiling, and organizing project documentation (e.g., permit packages, specs, bid documents)
- Coordinate and pick up meals for Lunch & Learns and meetings
- Support grant and funding application preparation
- Send and receive, scan, and distribute mail
- Scan, file, and archive project drawings and documentation (including large-format prints)
- Monitor and order office supplies as needed
- Perform other administrative tasks as assigned
Minimum Qualifications
- 10 Years experience in administrative role
- High school diploma or equivalent
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel)
- Valid North Carolina driver’s license
