Receptionist

Location:

Boerne

Job Description:

Thomas Instrument

Is the leading privately held provider of engineering solutions and manufacturing excellence for complex, critical aerospace flight control hardware.

Has a stable workload (no one large contract, but a multiple and varied customer base) with a strong international reputation for quality and integrity.

Offers all phases of development and all stages of the product lifecycle, supporting a highly diverse product mix. Thomas Instrument is AS9100C, NADCAP, and FAA certified.

Has two plants and multiple support facilities. Has a friendly atmosphere and an outstanding safety record. Full benefits available including 401k.

Job Description:

As the receptionist, the qualified candidate will be the first point of contact for the company and will provide administrative support for the Boerne General Manager. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. The selected candidate will be responsible for performing administrative duties on a professional level and works with senior HR/Accounting management in supporting all Boerne employees and the site. This position carries out responsibilities in the following functional areas: Front office, site facilities, and HR. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The receptionist must be sensitive to corporate needs, employee goodwill and the business needs. You will also be responsible for other related duties as assigned.

Responsibilities

Administration of the Site Front Office

Serve visitors by greeting, welcoming, directing and announcing them appropriately

Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

Answer, screen and forward any incoming phone calls while providing basic information when needed

Completes special projects, both HR related and as directed by the GM of the Boerne facility, by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.

Maintain front office. This includes but is not limited to vacuuming, cleaning the microwave, take trash out, and restock office supplies.

Organize customer site visits; maintaining hotel relationships, booking hotel rooms, and coordinating office space as needed

Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, organize & distributing mail etc.

Administration of the Site HR

Protects organization's value by keeping information confidential.

Supports HR programs by providing human resources services; benefits administration, employee relations, training, onboarding, policy implementation, safety and employment law compliance.

Supports benefits administration, including claims resolution, change reporting, and communicating benefits information to employees.

Maintains all employee and applicant documentation as dictated by governing agencies.

Maintains employee personnel files.

Acts as an employee relations specialist.

Administer the HR onboarding for new hire training and Emp. setup.

Setup and manage Employee relocation (Housing, travel, Q&A)

Administration of the Site Facilities

Provide logistical and administrative support to the division on special projects related to (but not limited to) office relocation activities, coordination with contractors, technical and IT support, facilities, and other campus coordination as required.

Provides administrative support with maintenance or facility projects.

Supports EH&S for the needs at the site/monthly safety.

Order the sites office and facility supplies.

Administer and control site invoices/GM approvals into to accounting.

Administer the interface for facility suppliers (plumbing, electrical, AC repair, compressed air, Printer repair), City, County, Fire and Police certification/requirements.

Manage on site facility services Readrefresh, Cintas, Maid in Texas, Bizdoc.

Job Requirements and Qualifications:

Proficient with Microsoft Office Suite

Professional appearance

Solid communication skills both written and verbal

Ability to be resourceful and proactive in dealing with issues that may arise

Ability to organize, multitask, prioritize and work under pressure

Skills

Performance Management

Training Management

Maintaining Employee Files

People Skills

Resolving Conflict

Employment Law

Project Management

Office Experience - General

Reporting Skills

Verbal Communication

Administrative

Writing Skills

Excellent communication skills and ability to work in a fast-paced environment with multi-disciplinary teams.

Ability to effectively interface with customers, team members and individuals.

Knowledge

Knowledge of phone systems and ability to use them efficiently.

Two years of administrative work handling sensitive or protected information; such

as working in a Human Resources, Doctor, Attorney or School Administrative office.

Experience

Proven working experience in similar roles

Experience with adaptive problem-solving approach and implementing solutions.

Minimum Requirements

High school degree. Or equivalent
Proficient in MS Office applications

To apply for this position, apply online at www.thomasinstrument.com and include the job title and requisition number in the subject line.

Work Eligibility (ITAR): This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident or persons with protected status. Employer will not sponsor applicants for employment visa status.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Thomas Instrument Inc. will not be responsible for paying agency fees for any individual to whom an agency has sent an unsolicited resume

Thomas Instrument is an EEO employer. Applicants are considered for all positions without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.