Administrative Assistant

Job Description Summary

Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department

Job Description

• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• Answer phones - screen/handle routine items and direct calls as appropriate
• Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and
• distribute, handle items not requiring supervisor’s attention
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Arrange catering and assist with event planning
• Assist with administration of office/jobsite facilities, as assigned
• Maintain inventory of office supplies and materials, and order or purchase as needed
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature.
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreements
• Order and distribute plans
• Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.
• Coordinate with corporate prequalification department on subcontractor information submissions and renewals;
• Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
• Follow job close-out procedures including archiving project plans and files
• Ability to obtain Notary Public certificate for the State of Oregon or South Carolina
• Process new Client/Business Partner setup into cost management system
• Complete other responsibilities as assigned
  
  

Minimum Skills Or Experience Requirements

• High School Diploma or the equivalent combination of training and experience or ability to
• demonstrate proficient use of computer programs.
• Ability to keyboard 45 wpm accurately
• Possess a valid driver’s license
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Reliability, dependability, and flexibility
  
  

Summary Of Benefits

This role is eligible for the following benefits:  medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.