What are the responsibilities and job description for the Recording Specialist position at Times Square Abstract, LLC?
Overview
We are seeking a detail-oriented and organized Records Specialist to join our team. The ideal candidate will play a crucial role in managing and maintaining accurate records within our organization. This position requires strong data entry skills, exceptional attention to detail, and the ability to handle various administrative tasks efficiently. The Records Specialist will ensure that all documentation is properly filed, organized, and easily accessible for team members.
Duties
Support for Canandaigua Office:
- Perform data entry tasks with a high level of accuracy to maintain up-to-date records.
- Organize and file documents systematically to ensure easy retrieval.
- Complete and save abstract rundowns requested for Closings.
- Write Up Post Closing (PB) Notes
- Type Tax Searches / Abstracts / Post Closing (PB) Notes / Policies / Commitments /Letters to Clients
- Assist in day-to-day tasks as they are needed including office bank runs, customer pick-ups and deliveries.
- Additional tasks will be added with the appropriate experience.
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- Proofread documents for errors and inconsistencies before finalizing.
Recordings:
- Verify that recording fees and recording checks are correct
- Scan and save unaltered recording documents and checks to the recording files
- Complete and maintain the Recording Tracker
- Proofread documents for errors and inconsistencies before finalizing.
- Communicate with all parties regarding any issues with the documents.
- Use Simplifile to e-record for the Canandaigua and GVT offices.
- Save recording receipt and recorded documents to the Post Closing/Recording file.
- Compare clerk fees with my own and communicate any issues in writing on our fee sheet
- Notify all parties listed on the “buck slip” of recordings via email with recording receipt and recorded documents.
- Back up e-records for Seneca Office
- Print out coverpages for recorded documents, draft letter and mail out original recorded documents
- Request overnight labels for abstracts not being updated.
- Communicate with the Post Closing when abstracts are received for pb’s
Requirements
- Proven experience in data entry or as a clerk with strong organizational skills.
- Proficiency in computer software applications, including word processing and spreadsheet programs.
- Excellent proofreading abilities with a keen eye for detail.
- Strong time management skills to prioritize tasks effectively.
- Experience in Real Property Recordings/Simplifile is preferred but not mandatory.
- Ability to work independently as well as collaboratively within a team environment.
- Strong communication skills, both written and verbal, are essential for this role.
If you are passionate about maintaining accurate records and increase your knowledge in real property title work, we encourage you to apply for the Records Specialist position.
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $17 - $22