Senior Administrative Specialist

The Town of Garner's Engineering Department is seeking a friendly, organized Senior Administrative Specialist to contribute to the success of a busy team.  This crucial role will be directly involved in all functions of the Engineering Department, including implementation of high-profile capital projects, management of the Town's stormwater program, design and inspection of public infrastructure, and management of transportation needs in a rapidly growing town.  This position will report to the Engineering Director.

• Provides customer service requiring considerable knowledge of the department's services, regulations, and procedures; answers a variety of questions from coworkers, public officials, and the general public; secures information via telephone or personal contact; selects appropriate materials to answer questions; explains the rationale of answer and often handles the inquiries independently; takes and handles routine complaints; refers precedent-setting issues to others to resolve.
• Interprets complex rules, regulations, and information on the program and organization's operating standards; explains legal aspects of the office functions and its impact on citizens and the community.
• Collects and reviews data; may conduct research; compiles records and reports; creates or edit tables, spreadsheets, or databases to generate report information; maintains program files.
• Performs accounting, and budget monitoring functions for the department including monthly reports and reconciliations; purchases operating supplies and materials; compiles information for the department budget and may assist with developing a draft budget for the department; may compile information, research revenues and provide recommendations on equipment and technology upgrades; collects fees and provide receipts.
• May perform specialized financial and budget support functions such as monitoring grant funds and requesting reimbursements based on program activities, making bank deposits, producing end-of-month adjusting entries, and assisting with projecting costs and expenditures for the budget.
• Drafts and composes correspondence and prepares for review of various scheduled and special reports for senior management and various government agencies; reviews and verifies records and reports for correct information; identifies potential inconsistencies and resolves discrepancies.
• Handles confidential or sensitive technical information appropriately.
• Schedules meetings and provides meeting arrangements; may prepare meeting agendas; may make travel arrangements and process travel reimbursements.
• May take and transcribe meeting minutes for internal meetings or for appointed boards or committees.
• Receives, screens, and distributes mail, documents, and other materials according to general knowledge of the work unit's operations and key personnel.
• May coordinate or assist with the work of others, typically in their absence.  
• Performs related duties as required.

Applicants must have:

• an Associate's degree and at least three years of administrative support experience including strong public contact; OR
• a high school diploma (or equivalent) and at least five years of administrative support experience including strong public contact.

Applicants must be proficient with Microsoft Word, Excel, PowerPoint, and Teams.

Additional experience using LaserFiche or similar software for records retention is desired.

Previous bookkeeping, contract administration, and/or construction management experience is preferred.

Salary : $44,990 - $58,490