Finance Assistant

Job Title: Finance Assistant FLSA Designation: Non-ExemptDepartment: Finance Pay Classification: 14

1. JOB SUMMARY

1.1 This position provides assistance in support of town financial accounting functions, including payroll, accounts payable, tax billing and collection, and cash receipts.

2. MAJOR DUTIES

2.1 Processes town payroll; reviews timesheets and timecards; enters hours worked; prepares a variety of reports; prints paychecks and processes electronic transfers.

2.2 Assists in coordinating town FEMA claims; completes required reports; maintains detailed, ongoing summary spreadsheets.

2.3 Processes accounts payable; verifies vendor invoices and statements; enters invoices into computerized module; prepares related reports; prepares payments; maintain related files and records.

2.4 Receives and processes receipts from the Town Transfer Station; counts cash and checks; reloads sales bag with appropriate change, documents, and trash coupons; reconciles receipts; enters results into electronic database.

2.5 Receives and processes property tax payments; issues receipts; inputs payment data.2.6 Prepares and distributes delinquent tax notices.2.7 Processes bank deposits.2.8 Collects and distributes mail.2.9 Answers telephone; provides information and assistance; takes messages; answers queries related to tax payments; distributes tax bills.2.10 Performs related duties.

3. KNOWLEDGE REQUIRED BY THE POSITION

3.1 Knowledge of generally accepted accounting principles.3.2 Knowledge of department and town policies and procedures.3.3 Knowledge of banking procedures, including online banking.3.4 Knowledge of computers and job related software programs.3.5 Skill in the analysis of problems and the development and implementation of solutions.3.6 Skill in the preparation of clear and precise reports.3.7 Skill in oral and written communication.

4. SUPERVISORY CONTROLS

4.1 The Finance Director assigns work in terms of general instructions. The Director reviews completed work for compliance with procedures and the nature and propriety of the final results.

5. GUIDELINES

5.1 Guidelines include town policies and procedures and job-related software manuals. These guidelines are generally clear and specific, but may require some interpretation in application.

Fin a n c e A s s is t a n t , Finance

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6. COMPLEXITY/SCOPE OF WORK

6.1 The work consists of related duties in support of the town’s financial operations. Strict regulations and the need for accuracy contribute to the complexity of the position.

6.2 The purpose of this position is to provide assistance for the town’s financial operations. Success in this position ensures the efficiency and accuracy of town financial operations.

7. CONTACTS

7.1 Contacts are typically with co-workers, taxpayers, vendors and members of the general public.7.2 Contacts are typically to provide services, to give or exchange information, or to resolve problems.

8. PHYSICAL DEMANDS/ WORK ENVIRONMENT

8.1 The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light or heavy objects.

8.2 The work is typically performed in an office.

9. SUPERVISORY AND MANAGEMENT RESPONSIBILITY

9.1 None.

10. MINIMUM QUALIFICATIONS

10.1 Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate degree, at minimum.

10.2 Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

10.3 Ability to be bonded.

Job Type: Full-time

Pay: $22.57 - $24.92 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
The office is closed to the public, except by appointment. Masks are required to be worn in all common areas (outside individual offices). Enhanced cleaning procedures are in place.

Ability to commute/relocate:

• Norwich, VT: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: One location