Department Administrator (Performance Analysis and Materials)

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who We’re Looking For

Toyota’s Material and Engineering and Performance Analysis and Materials Departments are looking for a passionate and highly motivated Department Administrator. The primary responsibility of this role is to support the Department(s) day-to-day administrative operations.

Reporting to the General Manager, the person in this role will support the Performance Analysis and Materials department's objective to enhance department administration, budget tracking, purchasing, and special event planning.

What You’ll Be Doing

• Support department administrative management
• Support executive activity scheduling and administration
• Create and submit purchase orders, tracking, and invoicing
• Department budget analysis, tracking, and reporting
• Technical report tracking and retention
• Support onboarding of new hires
• Department leader for Emergency evacuation/Take Cover/Safety
• Meeting/special event planning and team member engagement
  
  

What You Bring

• Experience in administrative support, including document management processes or systems
• Experience in MS Office (Word, PowerPoint, Excel, Outlook), and/or SharePoint
• Strong ability to maintain privacy and confidentiality (understanding risk to the company, team, and individuals)
• Strong ability to multi-task, prioritize, and manage high-volume of work, including supporting multiple individuals
• Strong attention to detail and follow-through
• Strong ability to work independently, take initiative, and proactively communicate with your team
• This position requires driving. A motor vehicle record that’s acceptable by company standards is required for this position.
  
  

Added bonus if you have

• Strong sense of inclusion and teamwork
• Bilingual – Japanese
• Strong customer focus and interpersonal skills
• Flexibility to change as the business requires
• Desire to learn and share ideas with others
• Relationship building with key stakeholders
• Experience supporting executives
• Demonstrated project management skills
• Power BI or Power Apps experience
• BPG Participation or Leadership, or community leadership experience (boards, associations, etc.
  
  

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect.
• Professional growth and development programs to help advance your career, as well as tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Comprehensive health care and wellness plans for your entire family.
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Tax-advantaged accounts (Health Savings Account, Health Care FSA, Dependent Care FSA).
  
  

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10 different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.