Specialist, Accounts Payable

POSITION SUMMARY:

Under general supervision, responsibilities include: Reviews all invoices for appropriate documentation and approval prior to payment. Posts invoices into Oracle. Researches vendor statements, phone calls and discrepancies. Prepares analysis of accounts, as required. Assists with month end closing.

 DUTIES AND RESPONSIBILITIES:

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Posts invoices into Oracle.
• Researches vendor statements, phone calls and discrepancies.
• Prepares analysis of accounts, as required.
• Assists with month end closing.
• Knowledge of Sarbanes-Oxley act (SOX) as it pertains to compliance with all company policies and procedures.
• Responsible for SOX controls documentation and requirements within scope of job responsibility
• Participate in audit activities and initiatives with both internal and external auditors to facilitate efficient and effective audit processes (ex. SOX, internal, external, general compliance, tax, etc.)
• Electronically file invoices and maintains records.
• Generates accounts payable payment registers and reviews for accuracy prior to submitting for payment and/or mailing.
• Opens and distributes mail at the work location.
• Performs general clerical duties, such as copying, scanning, mailing checks, etc.
• Prepares payment requests and obtains proper authorizations.
• Participates in Accounts Payable monthly close process.
• Batches, codes, prepares and issues invoices and bills according to the guidelines.
• Reconciles invoices, bills and verifies balances to general ledger.
• May update or recommend improvements to internal processes.
• Prepares analyses and reconciliations of bill runs to detect fraud.
• Develops, directs, plans and evaluates accounts payable policies and procedures.
• Analyzes the aging report daily and clear holds to ensure payments are made timely.

MINIMUM REQUIREMENTS:

• Completion of an associate degree in Accounting/Finance/Accounts Payable or equivalent from a college or technical school may be considered in place of Accounts Payable experience
• Completion of an undergraduate degree in Accounting or Finance or equivalent
• Minimum of 6-8 years of experience in accounts payable, accounts receivable or general accounting
• Experience with large ERP systems, Oracle experience preferred
• Proficiency with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Professionalism and strong interpersonal skills, including the ability to communicate effectively with all levels of Business Management
• Team-focused, positive attitude and strong work ethic
• Must be detail-oriented and possess strong organizational and managerial skills
• Ability to influence and the ability to (directly and indirectly) engage diverse people across multiple, cross-functional disciplines
• Excellent teamwork and problem-solving skills
• Proficient at accurate data entry
• Detail-oriented
• Excellent customer service
• Good written and verbal communication skills
• 10-key by touch
• Good with basic math
• Ability to work in a team environment as well as independently
• Ability to prioritize work
• Excellent attendance and punctuality
• Requires specialized depth and/or breadth of expertise.
• Interprets internal or external business issues and recommends best practices.
• Solves complex problems; takes a broad perspective to identify innovative solutions.
• Works independently, with guidance in only the most complex situations