What are the responsibilities and job description for the Accounts Payable Specialist position at Triangle Workforce?
Accounts Payable Specialist
permanent position
No H1B sponsorship
Local candidates only
The Accounts Payable Specialist is responsible for accurately entering vendor invoices and maintaining organized records to support the company's accounting functions. This role ensures invoices are received, coded, and entered correctly and timely while assisting with communication between vendors and project teams.Key Responsibilities:
- Review and verify invoices and payment requests for accuracy and appropriate documentation.
- Match purchase orders, receiving documents, and invoices for proper 3-way match.
- Accurately enter invoices into the accounting system and code to appropriate general ledger accounts and job cost codes.
- Review invoice adjustments made by Project Managers in Foundation; confirm the total matches the original invoice and investigate discrepancies.
- Review all notes entered in Foundation related to invoices.
- Send lien waivers to vendors for signature prior to releasing payment.
- Communicate with vendors to clarify invoice discrepancies and missing documentation.
- Maintain vendor records including W-9s, insurance certificates, and contact information.
- Collaborate with procurement and project teams to resolve invoice issues or obtain missing approvals.
- Organize and file all AP documentation electronically.
- Review AP report for accuracy before the Office Manager presents to ownership; usually the 15th and 30th of each month.
- Enter new jobs into Foundation using information provided by the Project Coordinator.
- Assist with monthly closings and provide support for audits and internal reporting.
- Support other accounting functions as needed.
Qualifications:
- High school diploma or equivalent; associate degree or higher in accounting or related field preferred.
- 2 years of accounts payable or general accounting experience.
- Proficient in Microsoft Office Suite, especially Excel.
- Experience with accounting software (e.g., QuickBooks, Foundation, or similar).
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Excellent communication and customer service skills.
Preferred Skills:
- Construction industry experience.
- Familiarity with lien waivers and job cost accounting.
- Experience with Foundation or other construction accounting software.
Job Type: Full-time
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- Health insurance
Schedule:
- Day shift
Work Location: In person
Salary : $75,000 - $90,000