What are the responsibilities and job description for the Administrative Assistant position at Trinity United Methodist Church?
About us
Trinity United Methodist Church is an intergenerational church Bowling Green, OH. We are professional, creative, supportive and our mission is to make disciples of Jesus Christ for the transformation of the world. We do this by sharing the word of God, loving like Jesus, and living our lives through the empowerment of the Holy Spirit.
Our work environment includes:
- A comfortable work environment
- Friendly atmosphere
- On the job training (if necessary)
- Paid vacation for part time staff
The Administrative Assistant is a critical staff position in Trinity United Methodist Church, reporting directly to the Pastor. This position oversees administrative aspects of the church and communicates with the various stakeholders of the church. The position also includes some facility responsibility. This is considered to be approximately a 15 hour per week position.
Administrative Duties
- Staff the church office Monday though Friday from 9:00am until 12:00pm.
- Answer the office phone and take messages for church staff.
- Communicate with congregation members via verbal, email, and written communication to address items that arise.
- Process requests/concerns of parishioners/volunteers from Sunday mornings and e-mails.
- Produce the weekly bulletin.
- Produce the monthly “Trinity Tell” electronic newsletter.
- Creation of communication items for the church as requested – ie: Power Point presentations for services.
- Prepare weekly lobby screen Power Point.
- Make and create posts for Facebook to increase traffic flow to the page.
- Schedule acolytes monthly.
- Schedule liturgists, greeters and coffee hour volunteers. Provide information to congregation about what these ministry opportunities entail.
- Provide administrative support to the Pastor and church staff as needed.
- Communicate upcoming events with local newspapers.
Facilities
- Purchase items for kitchen and kitchenette as needed.
- Check refrigerators monthly to ensure they are tidy.
- Maintain bulletin board outside sanctuary at the top of the stairs bimonthly.
- Maintain the info station and create sign up sheets and other informational items as needed.
Other Duties as needed
- Send cards/e-cards to parishioners – holidays, encouragement, get well, thank you, etc.
- Other duties as assigned.
Qualifications
- The ideal candidate for this position will be a lay professional with a strong focus and background in business and/or church administration.
Required Qualifications:
- A heart for the mission of our church.
- Solid people skills (i.e., personable, professional, outgoing, community-oriented, a positive outlook, teamwork-oriented.)
- Computer literacy - strong knowledge of Word, Publisher, ExcelDemonstrated administrative, organizational, and time management skills.
- Able to self-start in project planning and implementation.
- Strong communication and relational skills.
- Basic knowledge of social media.
Preferred qualifications:
- Associate’s Degree in business, or related field with relevant experience an asset.
Job Type: Part-time
Pay: $12.00 - $14.00 per hour
Benefits:
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Office Administration: 1 year (Required)
Work Location: In person
Salary : $12 - $14