Executive Assistant to COO

Starting at $85K

** This is an on-site role based in Verona, NY.

The Executive Assistant will provide executive level, diversified administrative support to the COO by fielding information requests, and performing clerical functions such as preparing correspondence, receiving executive visitors, arranging and scheduling meetings.

Skills and experience you will bring to us:

• Work directly with the COO provide high-level executive support for all aspects of his daily work routine and schedule
• Maintain an accurate, complex and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, and proactively communicate changes, send reminders, and anticipate and respond to scheduling conflicts.
• Answer and respond to phone calls and emails on behalf of the COO and communicate messages and pertinent information to the COO.
• Keep the COO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Receives and screens a variety of inquires with tact and diplomacy, taking messages, and routing calls appropriate for resolution
• Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
• Greet and interact with executive visitors and high-profile guests.
• Transcribe confidential dictation as required.
• Compose, prepare, edit and proofread executive-level letters, routine correspondence and documents.
• Handle a wide variety of confidential and sensitive information.
• Maintain comprehensive and accurate records.
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
• Process and track invoice payment requests and approvals.
• Make travel arrangements for COO and others as requested; Prepare and distribute travel schedules and agendas.
• Print, mail/overnight packages, copying, electronic filing.
• Be responsive to emails/texts/phone calls including outside of normal business hours.
• Ability to properly maintain refined and professional rapport with Oneida Nation members, team members, business and community partners, and guests.
• Establish and maintain harmonious working relationship with executives, senior leadership and other team members, ensuring and demonstrating effective collaboration.
• Assist with organizing meetings, conferences, and other executive events, including identifying and securing locations, arranging for catering and IT support, etc.; Ensure agendas and background materials are prepared, accurate and ready in advance of meetings.
• Performs other duties as assigned.

Skills, Experience, Attributes you will need to be successful:

• Bachelor’s degree or equivalent experience required with 5 years of office administration experience supporting C-Level Executives
• Ability to maintain confidentiality and demonstrate discretion
• Highly comfortable working with Apple products
• Strong Microsoft Office suite skills including Microsoft Word, PowerPoint, and Excel
• Strong analytical and organizational skills
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Collaborative and service-oriented
• Outstanding attention to detail and commitment to follow through
• Ability to be flexible with working hours when required by the business
• Ability to establish priorities, work collaboratively, and meet objectives
• Ability to work independently with strong ability to multitask
• High energy, results-oriented individual with ability to function effectively
• Possess common sense, compassion, and a desire to learn

Who We Are:

We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18-hole PGA-level golf courses, and other unique ventures.

Why You Will Appreciate Us:

At Turning Stone Enterprises, we prioritize the well-being and professional growth of our team members by offering an extensive array of benefits. From comprehensive medical, dental, and vision plans to a 401(k) and life insurance, we ensure your health and financial security. Our work-life balance support includes paid time off, paid holidays, and team member assistance programs. We’re also committed to wellness, with various programs and an upcoming 5,000-square-foot onsite medical center.

With over 4,500 team members across Central New York, we focus on delivering exceptional experiences for both our guests and staff. Our resources include training programs, complimentary shuttles, and career development initiatives, helping you reach your professional goals. Whether you're starting your career or advancing it, join us for a rewarding journey of growth and success at Turning Stone Enterprises. We look forward to welcoming you to our team!

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Salary : $85,000