Event and Race Coordinator

Event and Race Coordinator is responsible for the coordination of all public-facing events. Typical events include, but are not limited to, single and multi-day Festivals, Whitewater Race Series events, Whitewater Film Series events, River Jam concerts, Yoga sessions, Adventure Dining, Winter programming, Outpost programming and all other established programming. The Event and Race Coordinator is a full-time, benefits-eligible position and reports directly to the Event and Race Manager.

Responsibilities:

• Aid in the planning, execution, reporting and follow up of all events
• Assist in hiring, training, and scheduling hourly staff
• Manage inventory of supplies and awards
• Submit workorders and event orders for all events
• Develop and update risk management and plans, and event standard operating procedures
• Manage and set up packet pick-ups
• Aid in the creation of course maps and assist in marking trails
• Proactively research other community events tied to the active, outdoor lifestyle to stay current on industry trends
• Update festival, events, and race pages on the website as needed with pertinent event information
• Actively be involved in the running/climbing/biking community in greater Charlotte
• Assist with communication between the events team and guests/participants.
• Aid in database management
• Actively recruit volunteers for events
• Assist in race day timing
• Recruit on brand vendors for a variety of events
• Other duties as assigned

Requirements:

• A Bachelor’s Degree 
• Able to work well under pressure and make decisions independently
• Resourceful and takes a solution-focused approach to conflict and pleasing our guests
• Outgoing, friendly, confident candidates with exceptional communication skills

Physical Demands:

• Ability to lift and carry 60 pounds
• Must be able to stand long periods of time- i.e., throughout the duration of any given event with appropriate break time. 
• Ability to bend, lean, kneel, twist on a regular basis
• Must be able to work in an outdoor environment where the climate constantly changes
• Must be able to work early mornings, nights, weekends, and holidays

Benefits 

• Health, Dental, Vision, FSA
• 401(k)
• Paid Time Off
• Access to the Whitewater Center’s pass activities
• Staff discount program and pro deals

Overview of Department

The Events Department professionals work to advance Whitewater’s mission, cultural goals, and brand communication. These positions support all employees and facilitate guest touchpoints both on-site and externally.

Working at Whitewater 

Whitewater’s mission is rooted in the belief that we all share a genetic code that compels us to play outside and share these experiences with others. This mission is accomplished through promoting access and opportunities to play outside and bring people together. Our approach is simple: Make it compelling and easy to engage with nature and invite others to join. 

Legal Disclosures 

The Whitewater Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Whitewater Center complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Whitewater Center is an employer that participates in the E-Verify program.