Administrative Manager

Special Instructions to Applicants

Cover letter is required.

Department Summary

The UCLA Department of Theater is a vibrant community where diverse voices and disciplines converge to shape the theater and live experiences of tomorrow. Here, academic rigor fuels creativity, and performers, designers, directors, playwrights and scholars are supported by world-class faculty who champion collaboration, critical thinking, and innovation. The department’s training engages with our complex, changing world and integrates the unique opportunities available at the nation’s top public university. We cultivate artists and thinkers who go on to excel across theater, film and television, themed entertainment, and many other fields.

Position Summary

The Administrative Manager in the Department of Theater, serves as the chief administrative and financial officer. Theater is comprised of 19 senate faculty and 67 non-senate faculty, 239 undergraduates 55 graduate students, and 82 ASE students annually. The department has approximately 21 staff members, 2 academic administrators, and over 50 limited employees. The combined academic, fellowship, grants, endowments and support budget is over $11 million. The Manager functions both independently and in conjunction with the Chair and faculty on a broad range of duties. Primary responsibilities include strategic and long range planning; policy and direction setting; problem solving, decision making; budgetary, staffing and resource management; as well as general administrative management of the department and its PhD, professional fee MFA and Undergrad program PhD, MFA, and undergraduate programs, and its facilities, including production facilities, in Macgowan, and East Macgowan, Melnitz, and East Melnitz. Serves as administrative liaison with the Dean's Office in clarifying executing Departmental goals and objectives. This position reports to the Chair of the Department of Theater and works in close collaboration with the Associate Dean/Chief Administrative Officer for the School of Theater, Film and Television. The Manager of the Theater Department serves as the general administrator for the Department. Incumbent regularly works independently and autonomously.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
  
  

Qualifications

• Ability to manage consensus, group, and committee decision makingprocesses, involving both faculty and staff, to reach feasible decision on arange of administrative issues. (Required)
• Proven experience in event planning and production, skill in organizing,directing, motivating, and mobilizing the work of vendors and staff involved in special events, including high profile events. (Required)
• Analytical ability to collect and examine information, identify problems,patterns, and relationships and to formulate logical and objective conclusions. (Required)
• Detailed knowledge of University of California accounting, purchasing,payroll, and personnel/benefits, other relevant policies and procedures. (Preferred)
• Prior experience as an administrator a R1 research university. (Preferred)
• General knowledge of management principles and best practices and their application in a large, complex institution environment. (Required)
• Demonstrated ability to manage a complex organization with multiple objectives and points of view and sources of funding. (Required)
• Skill in analyzing situations, policies, procedures, and financial data to define problems and formulate creative logical objective conclusions and solutions that balance risks / benefits as well as short-, medium-, and long-term goals. (Required)
• High level financial skills to provide financial analysis, projections, reports and strategies, over a range of timeframes including multi-year strategies. (Required)
• Demonstrated knowledge of basic accounting and administrative procedures for non-profit institutions. (Required)
• Working knowledge of major Federal, State, philanthropic, and intra/extramural funding policies and procedures. (Preferred)
• Demonstrated high level writing skills to complete concise and effective business correspondence, reports, proposals and press releases. (Required)
• Demonstrated skills in management of multi-function staff covered by a variety of personnel policies and union agreements. Define staffing needs and position requirements, hiring, training, delegating work assignments,fostering teamwork/morale, evaluating performance, and tracking corrective action (Required)
• Interpersonal skills to interact diplomatically and sensitively under pressure and to maintain cooperative and professional working relationships with faculty, students, and other campus administrators and offices. (Required)
• Demonstrated knowledge of relational database software, spreadsheets, and other business software and awareness of emerging best practices in relevant new areas such as artificial intelligence. (Required)
• Ability to organize and prioritize work in a setting with conflicting demands, changing priorities, wide variety of simultaneous tasks, and heavy workload. (Required)
• Demonstrated communication skills to explain complex policies and procedures to people of different levels within the organization and diverse backgrounds. (Required)
  
  

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's degree and / or equivalent experience (Required)
  
  

Special Conditions for Employment

• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  
  

Schedule

9:00 a.m. - 6:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative Supervisor 2 (40819204)