Program Coordinator

Special Instructions to Applicants

Resume and Cover Letter are required upon submission

Department Summary

The Department of Education at the UCLA School of Education and Information Studies (Ed&IS) is dedicated to excellence in teaching, research, and service, with a steadfast commitment to advancing educational equity and social justice. We are committed to advancing educational research, practice, and policy to foster equity, diversity, and inclusion in education. By preparing future educators, researchers, and leaders and conducting cutting-edge research, we strive to create positive change and address the complex challenges facing education locally, nationally, and globally for the betterment of society.

Position Summary

The UCLA Educational Leadership Program (ELP) develops innovative, equity-driven leaders who are committed to transforming education systems. Grounded in UCLA’s public service mission and the social justice vision of the School of Education and Information Studies (SEIS), ELP prepares educators to lead with purpose, integrity, and a deep understanding of systemic inequities. ELP centers urban leadership development and works to expand equitable, accessible opportunities across PreK–16 education. Under the general direction of the Director and Associate Director in ELP, and with guidance from the Education Manager, this position will serve as the Program Coordinator. The incumbent will manage, coordinate, and implement daily programmatic, financial, and administrative activities for ELP. The major responsibilities for the incumbent are management of program activities, including event management and coordination for on- and off-site meetings and professional development initiatives; support and coordination of course scheduling for graduate students; support with the maintenance of student recruitment information; maintenance of ELP social media presence; support for day-to-day monitoring of ELP’s financial activities; serving as liaison to SEIS academic personnel and ELP graduate students. The Program Coordinator is also responsible for representing the Project Director in various settings/meetings and supporting ELP events when necessary.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
  
  

Qualifications

• Demonstrated working knowledge of accounting principles and computerized purchasing and accounts payable systems. (Required)
• General office management skills to oversee operations and implement efficient office systems. (Required)
• Working knowledge of University policies and procedures—such as accounting, travel, purchasing, facilities, mail—and ability to expedite tasks with associated central offices. (Preferred)
• Demonstrated ability with University online financial systems/ledgers including BRUINBUY, TOF, and OFSR. - Can be trained (Preferred)
• Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with students, faculty, sponsors, industry, government, the UC and other academic and corporate institutions. (Required)
• Excellent interpersonal skills, communication skills, and usage of language to clearly convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions. (Required)
• Demonstrated ability to efficiently use Macintosh and PC computers with advanced working knowledge in Excel and Microsoft Project or equivalent project management software. (Required)
• Demonstrated knowledge of Word, PowerPoint, and FileMaker Pro and Canva and other software for newsletter and social media. (Required)
• Ability to work responsibly and accurately with detailed information, including financial data and calculations, contract clauses and performance dates, and other numeric narrative information. (Required)
• Independently determine appropriate personnel to handle action items; monitor status of tasks and follow through to completion. Ability to work independently, meet fixed deadlines, and follow through on tasks to completion. (Required)
• Ability to conduct effective small-group meetings with project support staff to plan, schedule, and coordinate workflow. (Required)
• Strong organization skills to set priorities and work with frequent interruptions. (Required)
• Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks. (Required)
• Ability to identify methods to increase efficiency in working operations and propose modifications. (Required)
• Demonstrated ability to work as part of a team and assist other administrative support staff with clerical and administrative tasks as needed. (Required)
  
  

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma (Required)
• Bachelor's Degree (Preferred)
  
  

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Ability to work on-site 2 day2 per week and 1 Saturday per month. (Required)
• 10% Domestic Travel
  
  

Schedule

8:00 a.m. to 5:00 p.m

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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