What are the responsibilities and job description for the Training Assistant position at UCLA?
The UCLA Academy of Workforce Excellence is under a Title IV-E training contract with UCLA and the Los Angeles County Department of Children and Family Services (DCFS). The UCLA Academy of Workforce is a collaboration of seven universities (UCLA, USC, CSULB, CSULA, CSUN, CSUDH, and APU). The UCLA Academy of Workforce/DCFS University Training Center provides training to all levels of Department of Children and Family Services staff. The Training Assistant works with Facilities and Operations staff to Organize and carry out complex, multifaceted training modules in a coherent and efficient fashion; Provide administrative, organizational, programmatic, and virtual training support for the Center's Foundation Academies and other trainings; Comprehensively plan and execute meetings, trainings, and conferences of varying sizes and scopes: Schedule and facilitate all in-service training to Department of Children and Family Services staff and schedule all training sessions sponsored by UCLA Academy of Workforce. This includes virtual training support and proctoring, class schedule data entry, registration, attendance data entry, generate reports, compile training evaluation records, evaluation data entry, and maintain digital and database files/records, coordinate and/or copy presenter's training materials assist in the production of the Center's annual report. The Training Assistant must operate in a complex technical environment using an internet-based multiple software system employing several software products (Google Calendar, LA County LMS (Saba), Moodle, Zoom). Organize and manage day-to-day activities to ensure efficient and effective office operations. Screen and maintain the confidentiality of concerns or complaints presented by staff, trainers, trainees, social workers, consultants or the general public. Respond to request for information regarding the program, policies, procedures and regulations. Responsible for assisting with on and off-site trainings and providing in person and virtual administrative support as needed, classroom set-up, registration, parking, and facilitation.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
14
Records
Qualifications
Required/Preferred
Demonstrated ability to use the LMS software programs: Cornerstone, Skill in operating a virtual training platform (Zoom); Word processor using Microsoft software suite, including Word, Excel and Power-Point.
Required
Must be able to productively utilize the aforementioned systems, understanding conceptually the hierarchical organization within each software system for maximum efficiency, and the interactive capabilities and features between software systems and the Internet-based website
Can be trained
Demonstrated ability to produce, correspondence, and other
written materials using excellent grammar, spelling, and punctuation. Ability to proofread and edit copy.
Required
Ability to organize and carry out complex, multi-faceted training modules in a coherent and efficient fashion
Required
Ability to organize materials, schedules, and database systems to meet various objectives and deadlines
Required
Demonstrated ability to work independently in a satellite location and be adept at managing multiple and frequently changing priorities.
Required
Ability to interact effectively with Center staff, trainers, other Consortium staff and all levels of DCFS staff by telephone, email, or in person to accurately perform tasks and responsibilities.
Required
Oral communication skills to speak effectively, to engage in fact finding, to convey information clearly and accurately, and to clarify conceptual issues and policy matters related to the Center on Child Welfare.
Required
Ability to maintain confidentiality at all times and to represent the Director in a professional and courteous manner.
Required
Skill in recognizing an emergency or high priority situation and taking appropriate and immediate action
Required
Ability to create and maintain logical and well-organized computer and digital or paper files and records.
Required
Ability to interpret, apply and explain training rules, regulations, policies and procedures of the AWE to trainees.
Can be trained
Physical requirements include the ability to stand for several hours, reach, grasp, walk, sit, carry, bend, stoop repeatedly, and lift and transport training materials and supplies to training rooms and venues
Required
Ability to provide own transportation to travel to training sites
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
08-23-2023
External Posting Date:
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
14
Records
Qualifications
Required/Preferred
Demonstrated ability to use the LMS software programs: Cornerstone, Skill in operating a virtual training platform (Zoom); Word processor using Microsoft software suite, including Word, Excel and Power-Point.
Required
Must be able to productively utilize the aforementioned systems, understanding conceptually the hierarchical organization within each software system for maximum efficiency, and the interactive capabilities and features between software systems and the Internet-based website
Can be trained
Demonstrated ability to produce, correspondence, and other
written materials using excellent grammar, spelling, and punctuation. Ability to proofread and edit copy.
Required
Ability to organize and carry out complex, multi-faceted training modules in a coherent and efficient fashion
Required
Ability to organize materials, schedules, and database systems to meet various objectives and deadlines
Required
Demonstrated ability to work independently in a satellite location and be adept at managing multiple and frequently changing priorities.
Required
Ability to interact effectively with Center staff, trainers, other Consortium staff and all levels of DCFS staff by telephone, email, or in person to accurately perform tasks and responsibilities.
Required
Oral communication skills to speak effectively, to engage in fact finding, to convey information clearly and accurately, and to clarify conceptual issues and policy matters related to the Center on Child Welfare.
Required
Ability to maintain confidentiality at all times and to represent the Director in a professional and courteous manner.
Required
Skill in recognizing an emergency or high priority situation and taking appropriate and immediate action
Required
Ability to create and maintain logical and well-organized computer and digital or paper files and records.
Required
Ability to interpret, apply and explain training rules, regulations, policies and procedures of the AWE to trainees.
Can be trained
Physical requirements include the ability to stand for several hours, reach, grasp, walk, sit, carry, bend, stoop repeatedly, and lift and transport training materials and supplies to training rooms and venues
Required
Ability to provide own transportation to travel to training sites
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
08-23-2023
External Posting Date:
Assistant Manager in Training
Yoshinoya America, Inc. -
Van Nuys, CA
