Accounts Receivable Specialist

Position Summary

The Accounts Receivable Specialist is responsible for performing key accounting functions related to invoicing, cash collections, financial reporting, and the maintenance of internal control systems. This role works cross-functionally within the Finance and Accounting department and plays a critical part in ensuring accurate and timely accounts receivable operations.

Essential Functions

• Partner with the General Ledger accounting team to identify new customers and establish customer profiles in the company’s accounting system.
• Prepare and enter customer invoices into the accounts receivable subledger.
• Apply cash receipts by reconciling incoming payments to outstanding invoices and recording appropriate journal entries.
• Proactively contact customers with outstanding balances to facilitate payment, respond to inquiries, and resolve discrepancies.
• Maintain accounts receivable reports, spreadsheets, and period-end reconciliations.
• Digitally store and maintain customer and accounts receivable documentation in accordance with company policies.
• Accurately track and update withholding tax information for customers in foreign jurisdictions.
• Support internal and external audits by providing requested documentation and explanations.
• Lead monthly Accounts Receivable aging reviews with department leadership, identifying potential uncollectible balances.
• Liaise with business unit leaders as needed to communicate with customers regarding accounts receivable matters.
• Ensure all accounting data is maintained in compliance with company and departmental policies and procedures.
• Contribute to the ongoing development and maintenance of the company’s internal control system.
• Pursue continuous growth within the finance and accounting function and participate in cross-training opportunities.
• Work occasional evenings and weekends as business needs require.
• Perform additional duties, projects, and responsibilities as assigned.

Minimum Qualifications

• Associate’s degree in Accounting or a related field, or equivalent relevant work experience.
• 1 years of experience in an accounts receivable role.
• High level of accuracy and efficiency in data entry.
• Strong written and verbal communication skills.
• Excellent organizational skills with keen attention to detail.
• Proficiency with 10-key by touch.
• Ability to handle confidential and sensitive information with discretion.
• Working knowledge of Microsoft Excel, Word, and Outlook, with the ability to learn additional systems and software as needed.