What are the responsibilities and job description for the Office Support Assistant III position at UMSL?
Hiring Department
Access and Academic Support
Job Description
Provides general/routine administrative and office support that includes a broad range of duties.
Focuses on developing and applying own skills.
Understands own tasks and has a basic understanding of work performed by immediate team.
Impacts the efficiency and accuracy of own work.
Greet and assist office visitors.
Compose, type, prepare and process correspondence, reports and other materials.
Review and verify information on departmental income and expense statement, and process credit card statement.
Schedule appointments/conferences for departmental staff.
Answer telephones, route calls, take messages, and answer routine department inquiries effectively.
Order general office supplies and maintain adequate stock of supplies.
Set up and maintain accurate files for all TRIO Student Support Services components, including files on program material, brochures, forms, student-parent resources, etc. Appropriate filing of documents for future reference is necessary.
Enter and maintain data in electronic files, databases and/or spreadsheets.
Complete Personnel Action forms and other employment forms accurately. Maintain accurate personnel files for all employees.
Assist with managing the program application process.
Assist with maintaining accurate records on program budgets, including maintaining files on all program expenditures.
Type and distribute minutes of departmental meetings.
Initiate and assist with scheduling and planning program events and/or activities.
Other duties as deemed necessary.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Shift
8:00am-5:00pm Monday - Friday
Minimum Qualifications
High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
Applies learned skills to perform basic, repetitive activities for the job
Performs work with basic communication skills and an exchange of information
Ability to type at least 50 wpm is required.
Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint).
Proficiency in database management.
This position requires high attention to detail; ability to communicate with a diverse group of individuals in a professional and courteous manner.
Excellent written and oral communication skills is necessary.
Must demonstrate proficiency in proofreading.
Must be able to work some weekend and evening events during designated periods.
This employee is expected to be able to work independently on various projects to meet all deadlines. Some work will be spot checked by the supervisor for accuracy.
Employee must be able to initiate room reservations and/or other pertinent projects, ordering supplies and other programmatic details without prompting by the Director and other staff following appropriate training.
Anticipated Hiring Range
Pay commensurate with education and experience.
Hiring Range: $12.36 - $17.23
Grade: GGS-005
University Title: Office Support Assistant III
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .
Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations.
Access and Academic Support
Job Description
Provides general/routine administrative and office support that includes a broad range of duties.
Focuses on developing and applying own skills.
Understands own tasks and has a basic understanding of work performed by immediate team.
Impacts the efficiency and accuracy of own work.
Greet and assist office visitors.
Compose, type, prepare and process correspondence, reports and other materials.
Review and verify information on departmental income and expense statement, and process credit card statement.
Schedule appointments/conferences for departmental staff.
Answer telephones, route calls, take messages, and answer routine department inquiries effectively.
Order general office supplies and maintain adequate stock of supplies.
Set up and maintain accurate files for all TRIO Student Support Services components, including files on program material, brochures, forms, student-parent resources, etc. Appropriate filing of documents for future reference is necessary.
Enter and maintain data in electronic files, databases and/or spreadsheets.
Complete Personnel Action forms and other employment forms accurately. Maintain accurate personnel files for all employees.
Assist with managing the program application process.
Assist with maintaining accurate records on program budgets, including maintaining files on all program expenditures.
Type and distribute minutes of departmental meetings.
Initiate and assist with scheduling and planning program events and/or activities.
Other duties as deemed necessary.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Shift
8:00am-5:00pm Monday - Friday
Minimum Qualifications
High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
Applies learned skills to perform basic, repetitive activities for the job
Performs work with basic communication skills and an exchange of information
Ability to type at least 50 wpm is required.
Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint).
Proficiency in database management.
This position requires high attention to detail; ability to communicate with a diverse group of individuals in a professional and courteous manner.
Excellent written and oral communication skills is necessary.
Must demonstrate proficiency in proofreading.
Must be able to work some weekend and evening events during designated periods.
This employee is expected to be able to work independently on various projects to meet all deadlines. Some work will be spot checked by the supervisor for accuracy.
Employee must be able to initiate room reservations and/or other pertinent projects, ordering supplies and other programmatic details without prompting by the Director and other staff following appropriate training.
Anticipated Hiring Range
Pay commensurate with education and experience.
Hiring Range: $12.36 - $17.23
Grade: GGS-005
University Title: Office Support Assistant III
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .
Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations.
Salary : $15