What are the responsibilities and job description for the Administrative Support Associate position at UNC Charlotte?
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
001731
NC Salary Grade Equivalency
GN06
Classification Title
Administrative Support Associate - Advanced
Working Title
Administrative Support Associate
Salary Range
$40,665 - $50,831
Anticipate Hiring Range
$40,665 - $50,346
FLSA Status
Non Exempt
Division
Academic Affairs
Department
College of Engineering (Col)
Work Unit
Engineering Technology
Work Schedule
8:00 am – 5:00 pm; Monday – Friday
This position may be eligible for a telework/flexible work schedule up to two days (16 hours ) per week once onboarding into position is complete and with supervisor approval.
This position may be eligible for a telework/flexible work schedule up to two days (16 hours ) per week once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position
Support purchasing, receiving, account reconciliations, and human resource activities of the Department. Primarily working with faculty members who are PI’s on grant funded projects. Coordinate the classroom schedule for classrooms located in the Smith Building.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties
- The position requires a self-motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them.
- Responsible for account management of grant funds to include reconciliations, procurement, receiving, personnel, etc.
- Maintain accurate fund records and prepare reports to summarize all expenditures/funds available to pay for graduate teaching assistant appointments, lab/research supplies, travel, equipment purchases.
- Balance internal accounting records against Banner.
- Analyzing account codes for accuracy.
- Interpret and recommend financial/personnel and/or budget policies for department chair.
- Composing correspondence that is sent out to students, faculty, staff, and external contacts.
- Reports to the department chair and provides support to the department administration, faculty and students.
- Assumes other duties as needed and assigned.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education
- Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
- Experience with Banner or equivalent enterprise software applications is preferred.
- Experience with Banner Student and/or Banner Finance is preferred.
- Proficiency and demonstrated skills with Microsoft Office software & Google Workspace needed.
- Experience with reconciling accounts and balancing budgets.
- Knowledge and experience with student hiring processes including student appointments desired.
- Strong customer service skills experience with students and faculty preferred.
- Excellent oral and written communication skills.
- Strong attention to details needed.
Necessary Licenses or Certifications
Work Location
Smith 274
Posting date
11/12/2024
Closing date
11/26/2024
Proposed Hire Date
01/02/2025
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
A flexible Work Schedule and a Hybrid Teleworking rotation are available once onboarded into this role.
Salary : $40,665 - $50,831