What are the responsibilities and job description for the Data Science Program Coordinator position at University of California, Santa Barbara?

Position Information

Payroll Title: Student Services Advisor 2

Job Code: 4574

Job Open Date: 3/22/22

Job Close Date: Open until Filled

Application Review Begins: 4/6/22

Department Code-Name: COMS - Computer Science

Percentage of Time: 100%

Collective Bargaining Unit (CBU): 99 Non-Represented

Grade Type/Grade: PSS / 18

FLSA Exemption Status: Non-Exempt

Work Location: 2120C Harold Frank Hall

Pay Rate/Range: $24.61-$25.00/hr.

Days/Hours: M-F, 8:00 am - 5:00 pm

Department Marketing Statement

Multiple research and education thrusts are already contributing to data science at UCSB, making this Initiative timely and greatly beneficial to many existing campus entities, such as, National Center for Ecological Analysis and Synthesis, Earth Research Institute, Brain Initiative, Quantitative Biology Initiative and BMSE, IGERT on Network Science, Center for Spatial Studies, Center for Information Technology and Society, Institute for Energy Efficiency, Center for Bioengineering, Center for Bioimage Informatics, and Mellon-funded WhatEvery1Says Project.

UCSB DATA SCIENCE INITIATIVE GOALS

Strengthen UC Santa Barbara’s visibility as a leader in the data science field in both academia and industry;
Advocate for the recruitment of faculty members that can be situated across multiple departments;
Serve as a needed interdisciplinary bridge for faculty and graduate students at UC Santa Barbara;
Offer a sequence of undergraduate and graduate courses that will eventually lead to emphases, minors, and degree programs;
Oversee the coordination of seminars, workshops, and postdoctoral training programs;
Emphasize focused areas within data science and establish interdisciplinary centers that build on UC Santa Barbara’s strengths; and
Train students with tools and techniques to uncover data-driven insights leading to innovations in business, academia and society. #LI-KA1

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Under the general supervision of the Data Science Initiative Director, is responsible for student affairs and academic personnel coordination for the Data Science (DS) Initiative. With Data Science Director and Business Officer, develops and prepares program curriculum plan for each academic year and prepares temporary sub-0 budget. Serves as the initial source of information, advises students regarding general and program information. Ensures grades are reported and develops and updates the Schedule of Classes and other publications. Requires knowledge of policy and procedures for undergraduate education. Serves as the departmental liaison with the Office of the Registrar on all matters pertaining to program courses grades and undergraduate records. Responsible for processing all employment transactions for DS academic employees, including lecturers, teaching assistants and undergraduate learning assistants, in UCPath. Serves as resource for andadvises DS Initiative Director on academic personnel policies including procedures covering academic recruitment, appointment, and advancement; compensation and salary administration; labor contracts; visa procurement; benefits; payroll. Provides administrative support for program coordination.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.
Knowledge and experience in college-level advising
Strong administrative and organizational skills.
Thorough knowledge of administrative procedures and processes including word processing and spreadsheet applications.
Strong computer skills including but not limited to: Google Suite, Zoom, MS Office
Excellent verbal and written communication skills, active listening, critical thinking, time management.
Ability to work well independently as well as part of a team.
Ability to work in a fast-paced environment, completing multiple tasks with competing deadlines.
Ability to handle sensitive situations with discretion and diplomacy.
Ability to think creatively when finding solutions to problems.
Must possess a high level of confidentiality and attention to detail.

Preferred Qualifications

Knowledge of UCSB policies and procedures
Knowledge of UCSB student services and Academic Personnel systems
Knowledge of UC Path

Special Conditions of Employment

This position is currently funded for 18 months from the start date pending further funding.
Satisfactory conviction history background check.
UCSB is a Tobacco-Free environment.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Job Functions/Percentage of Time/Duties

40% Student Services

With Data Science Director and Business Officer, develops and prepares program curriculum plan for each academic year. Anticipates, coordinates and resolves faculty teaching constraints, room problems, major and teaching conflicts. Processes new course approvals through the Master Course Approval system. In charge of all student employment matters. Ensures compliance with employmentlimitations and/or restrictions because of student's visa status. Monitors spending of salarycharges for Teaching Assistant (TA, reader and tutor positions and charges for tuition and feepayments ensuring charges remain within funding received from the Control Point and GiftFunds. Works with Business Officer to prepare the annual temporary Sub-0 budget. ProvidesBusiness Officer with data regarding curriculum and salary to complete report.

40% Undergraduate Program Coordination

Provides advising to new and prospective undergraduates preparing to enroll in DataScience courses on program considerations, program requirements, enrollment procedures,academic policies and university and program rules and regulations. Responsible for preparing and updating the quarterly Schedule of Classes using Ad Astra. Provides enrollment projections, coordinates scheduling with other departments andimplements all scheduling decisions including obtaining classrooms. Work closely with theUniversity Registrar's office for all room scheduling. Responsible for ensuring approval codes are received and distributed according to policy byverifying prerequisites have been met. Creates and manages course waitlists when requestedby instructors. Orders textbooks and desk copies for courses, prepares for posting various schedules andnotices concerning courses. Serves as the program eGrades coordinator. Responsible for ensuring instructors haveaccess to the on line grading system (eGrades), grades are submitted on time, and the processfor changing grades is followed. Uses Student Access and Retrieval System (STAR) system to access and/or inputinformation regarding student, course, or instructor information. Must be cognizant of theconfidentiality of information. Advises students who seek answers to questions about the Data Science program.

10% Academic Personnel Coordination

Responsible for processing employment transactions for ladder faculty and non-senateteaching titles using UCPath. Reviews and evaluates proposed UC, campus, and collectivebargaining unit changes to academic policies providing Director and Business Officer withpotential implementation impact on departmental procedure. Responsible for all Unit 18 lecturer appointments. Prepares draft appointment letters forDirector review. Must be familiar with collective bargaining agreements governing Unit 18employees, work-load credits, etc. Responsible for processing additional compensation for faculty summer 9ths.

10% Program Coordination

Responsible for independently planning and implementing program colloquiums andspecial events. Manages all logistics including developing budgets for events, timelines,coordinating catering, making hotel reservations, room reservations, parking etc. Maintains Data Science Initiative website.

Pandemic Statement

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. New University of California employees must (a) provide proof of receiving at least one dose of a COVID-19 Vaccine no later than 14 calendar days after their first date of employment and provide proof of Full Vaccination no later than eight weeks after their first date of employment; or (b) if applicable, submit a request for Exception or Deferral no later than 14 calendar days after their first date of employment. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information
UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19

Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.

Apply for this job

Receive alerts for other Data Science Program Coordinator job openings

Data Science Program Coordinator