Guardian Scholar Program Coordinator

Payroll Title: Guardian Scholar Coordinator | STDT SVC ADVISOR 2

UC Job Code: 004574

Job Open Date: 1/13/23

Application Review Begins: 1/31/23

Department Code (Name): ADMS - Admission's Office

Percentage of Time: 100%

Union Code: 99 - Non-Represented (PPSM)

Working Days/Hours: Monday - Friday, 8:00AM - 5:00PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement: Hybrid (Both UC & Non-UC locations)

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The Office of Admissions is charged with assisting the campus in reaching its undergraduate admission and enrollment objectives in accordance with the University mission and campus enrollment goals. Department efforts are focused upon increasing the academic quality and diversity of the entering class while maintaining the required enrollment level.

Admissions seeks to implement the campus admission goals by providing a number of services and events.

Admissions promotes postsecondary education; encourages applications from historically underserved populations and schools; provides admission information to high school and community college counselors, teachers and administrators; provides admission advice to prospective freshman and transfer students; reviews and evaluates applications; develops recruitment strategies and events for admitted students; reviews coursework for transfer credit; and creates a presence on campus that is consistent with UCSB's mission and high academic standards.

These services are provided by three units within the department: Visitor Center, Outreach Services, and Application Services.

Benefits of Belonging

Brief Summary of Job Duties

Guardian Scholar Program Coordinator:

The UCSB Guardian Scholar Program supports the unique needs of UCSB students who have formerly been part of the foster care system. Under the supervision of the Guardian Scholar Director, the Guardian Scholar Program Coordinator will work to implement student programming and services that support the academic success, retention rates, and graduation rates of former and current foster youth. The Coordinator will arrange for special support services to this student population to include: serving as the liaison with other offices directly supporting the students (Housing, Financial Aid, CLAS, Counseling, Career Services, college academic advising), and coordinating weekly meetings and social activities for the program participants. The Guardian Scholar Program Coordinator will supervise a team of three student peer advisors. In addition to Guardian Scholar Program coordination, the incumbent will serve as part of the Admission Counselor team working directly on diversity initiatives that generate interest, application, and ultimately UCSB enrollment of high school and community college students with special focus on foster youth. #LI-KA1

Required Qualifications

• Bachelor's Degree or equivalent combination of years of experience.
• 2-3 years experience working with foster youth
• Demonstrated experience in program development and implementation.
• Ability to represent the University to school administrators,non-profit organizations donors, counselors and prospective/current UCSB students at the highest professional level.
• Ability to relate to and work well with students from diverse backgrounds, manage workload, prioritize tasks and work on multiple projects under the pressure of tight timelines.
• Excellent public speaking skills, experience conducting workshops, and academic advising.
• Excellent organizational skills.

Preferred Qualifications

• Knowledge and experience working organizations supporting the needs of foster youth.
• Fundraising experience and grant administration.
• Solid understanding of Admissions requirements and processing.
• Experience conducting and/or planning workshops promoting student success
• Working knowledge of UCSB support services for first-generation students, especially those most relevant to former foster youth (Housing, Financial Aid, Basic Needs, Counseling, etc.)

Special Conditions of Employment

• Mandated reporting requirements of Child Abuse
• Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program.
• Satisfactory conviction history background check.
• UCSB is a Tobacco-Free environment.

• Schedule: Flexible hours to include evenings/weekends. Occasional overnight travel throughout California. Valid CA drivers license

Job Functions/Percentage of Time/Duties

Coordinate Guardian Scholar Program - 50%

Provide direct services to students participating in the UCSB Guardian Scholar Program with the goal of increasing retention and graduation rates. Services include: - Assist in organizing weekly meetings of the Guardian Scholar student organization. Organize campus speakers, group team-building activities, and campus activities that pull the students into a cohesive group. - Outreach to qualified students to increase participation in meetings and activities Supervise Peer Advisors - Delegate weekly assignments - Monitor and approve timecards Collaborate with campus departments that provide support services to Guardian Scholars to ensure they are on track from timely graduation. Where appropriate, serve as a liaison between departments and the students to expedite urgent services. This includes: - Financial Aid - Housing - CLAS - Office of Student Life - Counseling Services - Student Health / Campus Social Workers - EOP - College/Departmental academic advisors Counselor Services: Broaden and strengthen our liaisons with school counselors and community organizations serving foster youth. - Bring awareness of the Guardian Scholar program to community agencies statewide that serve foster youth. - Serve as a resource for information about the University of California - Provide input and recommend enhancements to outreach initiatives that will strengthen UCSB's relationship with community agencies serving foster youth. Initiates contact with admitted foster youth and first-generation students in order to encourage their enrollment at UCSB.

High School and Community College Outreach - 20%

The incumbent conducts outreach to high schools, community colleges, and non-profit community organizations in order to inform prospective UCSB students, parents, counselors, social workers, and educators about the UCSB enrollment opportunities. Conduct visits throughout California, primarily in the fall, with periodic travel throughout the year. Specifically, the incumbent will: Initiate a series of high school, community college, and community agency visits in order to disseminate and articulate admissions policies of the UCSB campus and the UC system. Meet with parents and prospective students seeking information about the campus. Make oral and multimedia presentations pertinent to the needs and interests of the audience. Maintain thorough knowledge and be able to disseminate information covering all aspects of the campus including admission eligibility requirements, academic programs, curricula, EOP, housing, financial aid, orientation, etc. Represent UCSB at appropriate professional conferences. Make on-campus presentations to visiting student groups. Provide pre-admission counseling to campus visitors and students in campus programs (EAO, MESA, SIOP). Evaluate the academic records of targeted students in order to counsel and advise them with regard to achieving and maintaining UC eligibility. Serves as an Admissions Reader to review applications and score applicants using UC Comprehensive Review criteria.

Special Event Planning - Committee Member - 20%

Assist in the coordination of special events, both on campus and throughout California, that address the specific informational needs of the foster youth applicants. Develop new initiatives and assist with the coordination of existing special events including the annual Guardian Scholar Holiday Celebration, Guardian Scholar Commencement activities, Chancellor's Regional Receptions and UCSB Open House activities. Liaison with relevant departments, staff and faculty to ensure appropriate campus representation at these events.

Applicant Advocacy - 5%

Counsel and advise newly admitted students and their parents with regard to admission, enrollment, housing, financial aid, course selection and other concerns. Serve as a liaison between admitted students and EOP, Financial Aid, Admissions, Orientation, Housing, and student organizations to ensure all special needs and questions the student has are addressed in a timely manner.

Analysis, Grants, and Fundraising - 5%

Assist the Director in fundraising efforts as appropriate.

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• University of California Policy on Vaccinations – With Interim Amendments

• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)

• 
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Reasonable Accommodations

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