Post Award Administrator

Department BSD BMB - Executive Administrator About the Department The Department of Biochemistry and Molecular Biology studies how biomolecules function and interact to drive the complex, diverse, and adaptive behaviors of living systems. Our focus is on biological mechanisms described at the atomic level. We are highly collaboratory and often employ multiple approaches to address otherwise intractable questions. We have particular strengths in membrane proteins and RNA biochemistry and are pioneers in all areas of biophysics, structural biology, biochemistry, and protein engineering and design. Please explore our programs further at https://biochem.uchicago.edu/. Job Summary The Post Award Research Administrator is responsible for all financial post-award activities for sponsored projects for a select group of faculty in the department of Biochemistry and Molecular Biology and acts as a point of contact to sponsors and URA. The job performs primarily routine post-award activities relating to grant/contract funding and university funds. Post-award activities mainly include, regulatory and compliance monitoring, procurement processing, payment and reimbursement processing, salary allocations, monthly ledger/statements reconciliation, grant projections, and grant close-out process. Responsibilities Provides professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment. Performs financial accounting, including periodic financial projections to faculty, account reconciliations, account closing. Coordinates active grant management activities with the pre-award administrator, including submission of progress reports, non-competing applications, amendments, technical reports, just-in time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements. Communicates and collaborates with URA to facilitate smooth transition throughout the full grant life cycle. Advises faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement. Analyzes and prepares budgets, and works with the financial accounting system to allocate, authorize, monitor, and control expenses. Manages/Oversees gift and endowment accounts, departmental operating accounts, and faculty unrestricted research accounts. May perform back-up duties during vacation or sick leaves of another team member (post-award or pre-award). Handles straightforward post-award activities including coordinating or monitoring account creations with URA, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Experience: Previous experience with financial services or sponsored projects. Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations. Previous experience with systems used to manage grant submissions. Technical Skills or Knowledge: Working knowledge of university systems such as AURA, FAS, ACCTS/PETS, Business Objects and Workday. Strong computer skills including MS Word and Excel. Preferred Competencies Excellent attention to detail and organizational skills. Budgeting and financial accounting skills. Ability to work independently to manage a diverse range of activities and deadlines. Time management skills and the ability to handle multiple, concurrent tasks within deadlines. Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university. Ability to be flexible and adaptable to changes in workflow and procedures. Ability to understand and interpret university, federal and non-federal grants and contract guidelines, policies, and procedures. Ability to multitask and manage multiple projects in client-service environment. Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets. Diplomatic and customer service-based approach to interacting with colleagues and others. Ability to work effectively as a part of a team. Working Conditions This position is eligible for a hybrid work schedule. Application Documents Resume (required) Cover Letter (required) Reference Contacts (required) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor FLSA Status Exempt Pay Frequency Monthly Scheduled Weekly Hours 40 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward. The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. 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