Administrative Coordinator

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Administrative Support: (40%)
Provide high-level administrative support and expertise to centers at the International Institute including the Center(s) for African Studies, Armenian Studies, and Latin American and Caribbean Studies.

Maintain telephone and mail triage, assist with directors calendars as needed, and specialized e-mail lists (including MCommunity). Provide expert administrative support to the Global South Centers directors and manager.

Organize and oversee mailings (e.g., event calendars, Annual Reports, and development mailings). Assist with triage in centers' email inboxes as needed.

Respond to phone and email informational requests. Oversee Global South office spaces, including organization, tracking office supply inventory, ordering supplies, identifying space needs, scheduling rooms, and efficiency recommendations.

Programming Support and Event Planning (40%)
Coordinate with LSA Finance and HR and Shared Services Center. Assist with travel and logistics for faculty and staff as needed. Assist with travel and logistical arrangements for guest speakers, and other international visitors as needed; help process required visas and other supporting documents and liaise with the International Center as needed.

Assist with programming initiatives. Schedule meetings, assist with planning conferences and other events (e.g., faculty meetings, student orientations, annual receptions, etc.) as needed.

Help with organization of student-related events, including graduate student orientation, graduation reception, and others. Organize catering, set up and clean up for events, and coordinate event space reservations.

Work with programmers on publicizing events (promotional materials, e-mail, flyers, and invitations). Prepare and execute mass mailings and other high-visibility communications.

Student Supervision & Training (10%)
Hire, supervise, and delegate responsibilities to student employees who support the work across the centers.

Professional Development (10%)

Serve on International Institute committees, maintain or develop new skills as needed.

Required Qualifications*

• High school diploma or equivalent combination of education and experience
• Minimum of 4 years experience in administrative work with advancing responsibility
• Strong attention to detail and ability to follow-through on tasks
• Excellent interpersonal, verbal, and written communication skills.
• Ability to take initiative, set priorities, and manage multiple projects simultaneously.
• Familiarity with Microsoft and Google office suites, and ability to learn new software
• Can work in an open, shared, and busy office environment
• A passion for working with people from other cultures and backgrounds
• Commitment to Diversity, Equity and Inclusion and a respectful, positive approach

Desired Qualifications*

• A Bachelor's degree in international studies or related field, or an equivalent combination of education and experience.
• Experience working in an academic environment administration.
• Familiarity with University policies, and UM financial systems (M-Pathways and Concur), processes and procedures.

Work Schedule

40 hours per week Monday through Friday with occasional night/weekend hours.

Work Locations

The College of Literature, Science, and the Arts has a flexible and hybrid work policy. Work may be performed on campus and remotely as approved by the supervisor.

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

The salary range for this position is $38,000 to $48,700, please note a higher salary may be offered based on equity and the selected candidate's experience.

Not sure you meet all qualifications. Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.