What are the responsibilities and job description for the Administrative Coordinator position at University of North Texas Health Science Center?
Position Information
| UNT System Overview | Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
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| Posting Title | Administrative Coordinator |
| Department | HSC-Physician Assistant Studies-300840 |
| Job Location | Fort Worth |
| Full Time/Part Time | Full-Time |
| Retirement Eligibility | TRS Eligible |
| Additional Retirement Information | For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php. |
| Salary Information | Commensurate with experience |
| Department Summary | The Physician Assistant Studies Department at the University of North Texas Health Science Center is seeking to hire an Administrative Coordinator to join our team. Responsibilities of the but are not limited to providing administrative support to didactic and clinical faculty and course directors. |
| Position Overview | Provide mid-level administrative support by drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing course support, or providing information to internal and external customers. |
Additional Posting Details
| Minimum Qualifications | Bachelor's degree and one (1) year of related experience; or equivalent combination of education and experience. |
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| Knowledge, Skills and Abilities | * Considerable knowledge of general office procedures and practices. * Knowledge of University policies and procedures related to the area of assignment. * Skill in making mathematical calculations and computations. * Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. * Ability to establish and maintain good working relationships. * Ability to communicate effectively orally and in writing. * Ability to work without close supervision. * Knowledge of safe working procedures related to work performed. |
| Preferred Qualifications | The preferred candidate will possess the following additional qualifications: Friendly demeanor and professional appearance. Excellent communication and interpersonal skills. Former experience in higher education. Advanced Microsoft Office skills Experience working with Canva, AI, and Qualtrics Experience working with MedHub eValue program. Experience managing a front desk. |
| Required License / Registration / Certification | |
| Work Schedule | Monday-Friday 8-5 |
| Driving University Vehicle | No |
| Security Sensitive | This is a security sensitive position. |
| EEO Statement | The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices. |
| Classification Title | Administrative Coordinator |
| Physical Requirements | Carrying, Cleaning, Climbing, Crawling, Kneeling, Lifting up to 10 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate |
Job Duties
| o | Provide administrative support to specified faculty and course directors. Assist with both didactic and clinical year duties in various software systems, including specialized performance tracking program, the academic performance system, and by other means. |
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| o | Assist with OSCEs by reserving rooms, and monitoring testing to assure time schedule is kept and test materials and documents are maintained in order. Supports Senior Seminar course, including scheduling, rooms, simulated patients, meals, testing, coordinates student volunteers, maintains the flow of the course, continuity of education and testing for the students. |
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| o | Provide front office reception. Greeting visitors and providing office reception, answering phones and inquiries, provide program information to interested parties; take messages as required and forward as appropriate. |
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| o | Provide oversight of medical teaching supplies in department, including requesting, organizing, inventory and assisting faculty with such supplies. |
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| o | Coordinates and tracks property management within the department to include annual PCR submissions. |
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| o | Receive and track professional references and credentialing documents for faculty/Chair. Files documents appropriately. |
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| o | Coordinate and schedule exit interviews. Prepare documents for exit interviews. Ensure documents are completed for graduating students to include summative evaluations and class data sheets. Prepares and coordinates graduating students' licensing documents for Texas Medical Board. |
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| o | Collaborates with Career Services to host annual career fair. |
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| o | Serve on various departmental committees as appointed. Provides support to assigned departmental committees. |
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| o | Various clerical duties (to include but not limited to copier management, business cards, signage, PA Studies correspondence, work orders, scanning, mail distribution, timekeeping verification, special projects, etc.) Other tasks and duties as assigned by supervisor. |
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Posting Detail Information
| Posting Number | S7770P |
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| Position End Date (if temporary) | |
| Special Instructions to Applicants | |
| Quicklink for Posting |