What are the responsibilities and job description for the Recruitment Specialist position at University of Oregon?
Department: PAST
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour
FTE: 1.0
Review of Applications Begins
May 28, 2024; position open until filled
Special Instructions to Applicants
Please complete an online application and upload a current resume that demonstrates how you meet the listed qualifications. You will also be asked to provide names and contact information for 3 professional references; you will be notified before references are contacted.
Department Summary
Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective, and sustainable administrative support structures across campus.
As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for partner units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including four different unions, student employees, and officers of administration.
Position Summary
The Recruitment Specialist will provide critical coordination for the lifecycle of staff recruitment and onboarding. Reporting to the PAST Associate Director for Human Resources, the Recruitment Specialist will work collaboratively with the partner units within the scope of PAST Shared Services to manage the recruitment process for all upcoming and open positions. This position will develop engaging position descriptions, make recommendations to hiring managers to reduce barriers to applicants, align with best practices, and create an inclusive PD. The Recruitment Specialist will help with advertising new positions and work with units to actively recruit candidates to ensure a robust and diverse pool.
This position will staff the search process and is responsible for all administrative tasks for searches. This includes working collaboratively with the search chair to outline the timeline and process of the search, scheduling search committee meetings and interviews, ensuring consistent communication with candidates, and managing the search in the talent management system. Throughout this process, the recruitment specialist will ensure searches are run in alignment with UO policies, procedures, applicable law, and best practices, providing guidance and training to search committees. This position will also help research and analyze employment practices, explain policies and procedures, and assist in the development of HR programs and services.
In addition, this position will work collaboratively with other members of the PAST HR team to ensure all needs of the unit are met and may provide transactional and administrative support for other areas within the Human Resources portfolio when needed.
The Recruitment Specialist routinely works with members of the campus community, students, employees, and members of the public.
Minimum Requirements
Professional Competencies
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour
FTE: 1.0
Review of Applications Begins
May 28, 2024; position open until filled
Special Instructions to Applicants
Please complete an online application and upload a current resume that demonstrates how you meet the listed qualifications. You will also be asked to provide names and contact information for 3 professional references; you will be notified before references are contacted.
Department Summary
Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective, and sustainable administrative support structures across campus.
As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for partner units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including four different unions, student employees, and officers of administration.
Position Summary
The Recruitment Specialist will provide critical coordination for the lifecycle of staff recruitment and onboarding. Reporting to the PAST Associate Director for Human Resources, the Recruitment Specialist will work collaboratively with the partner units within the scope of PAST Shared Services to manage the recruitment process for all upcoming and open positions. This position will develop engaging position descriptions, make recommendations to hiring managers to reduce barriers to applicants, align with best practices, and create an inclusive PD. The Recruitment Specialist will help with advertising new positions and work with units to actively recruit candidates to ensure a robust and diverse pool.
This position will staff the search process and is responsible for all administrative tasks for searches. This includes working collaboratively with the search chair to outline the timeline and process of the search, scheduling search committee meetings and interviews, ensuring consistent communication with candidates, and managing the search in the talent management system. Throughout this process, the recruitment specialist will ensure searches are run in alignment with UO policies, procedures, applicable law, and best practices, providing guidance and training to search committees. This position will also help research and analyze employment practices, explain policies and procedures, and assist in the development of HR programs and services.
In addition, this position will work collaboratively with other members of the PAST HR team to ensure all needs of the unit are met and may provide transactional and administrative support for other areas within the Human Resources portfolio when needed.
The Recruitment Specialist routinely works with members of the campus community, students, employees, and members of the public.
Minimum Requirements
- Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
- an equivalent combination of training and experience.
Professional Competencies
- Ability to work effectively in a diverse team environment and create productive relationships for problem-solving and positive interactions.
- High level of interpersonal skills to handle sensitive and confidential situations appropriately.
- Ability to communicate professionally and appropriately with a variety of people, respecting the many and varied identities of each person.
- Ability to interpret laws, rules, policies, and procedures, and be able to apply these interpretations to specific, non-routine situations.
- Organizational and detail-oriented skills; ability to prioritize and track required functions with little supervision.
- Demonstrated ability to think critically and problem-solve independently.
- Experience in a human resources role.
- Experience in staff recruitment.
- Expertise in MS Office Suite.
- Experience in a higher education setting or similarly complex organization.
- Experience working in a talent management system.
- SHRM or PHR Certification.
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Salary : $20 - $30