Accounts Payable Specialist

US Heart and Vascular is in need of a Accounts Payable Specialist to join our team at the corporate office located in Nashville, TN.

SUMMARY The Accounts Payable Specialist 2 is a key member of the accounts payable team and this role is responsible for the accurate and timely review, coding, and processing of all invoices in accordance with company policies and procedures. The role is considered to be a team-lead with elevated responsibilities and expected to have special projects assigned at management’s discretion. The AP Specialist 2 works closely with the AP Manager and Director of AP to ensure assigned day-to-day activities are accomplished including accurate general ledger coding of invoices, timely submission of accruals, and other assigned duties to ensure good standing with vendors and internal partners. The ideal candidate is inquisitive and asks questions in order to improve processes and ensure accuracy. The ideal candidate will have experience in multi-site/multi-entity environments, with excellent verbal and written communication skills and the ability to adapt, collaborate, and work through complex problems in fast-paced, deadline driven environments. USHV looks for people who are enthusiastic about growing their skills and taking on new responsibilities with the ability to lead through influence and adapt to a constantly changing health care environment.

Reporting Relationships:

• Reports to: AP Manager
• Key Relationships: Vendors, Director of AP, Corporate Accounting team
• Key Partnerships: Finance team members, invoice owners

Duties and Responsibilities:

• Compile and review accounts payable documents and prepare document batches for processing.
• Process invoices in a timely and accurate manner, investigate and resolve any identified discrepancies.
• Record appropriate vendor and expense account number for processing payments.
• Respond to vendor inquiries in a professional, courteous, and timely manner.
• Prepare and maintain accounts payable reports and records in accordance with department policies and procedures.
• Process payment runs in a timely manner.
• Maintain effective communication with colleagues, vendors, and the management team.
• Assist in integration onboarding including, training and implementation of AP system for newly acquired practices.
• Demonstrate effective critical thinking skills and comprehensive job knowledge.
• Assist corporate accounting team with month-end accruals.
• Perform other duties as assigned.
• Work on specially assigned projects to help streamline performance of AP department.

Requirements:

• 3-4 years of relevant career experience in a high-volume AP department, with progressively responsible Accounts Payable experience, medium to large physician practice a strong plus
• Experience with system transitions and integrations preferred
• High School Diploma or equivalent