Senior Sourcing and Contracts Specialist

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work.

UT Southwestern is honored to be a veteran-friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission.

Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

Join UT Southwestern in the Contracts Management department as a Senior Sourcing and Contracts Specialist for the construction and facilities team. The primary purpose of the Sourcing Specialist position is to lead the strategic sourcing of goods, equipment, or services.

The Senior Sourcing and Contracts Specialist will need to have a strategic vision over large construction projects, the ability to provide training and capture documented savings. Experience with capital improvement projects and running RFP’s for CMR (construction manager at risk) is preferred.

This is a hybrid work-eligible position that is currently 2 days / week in the office and can adjust with needs of the department. 

Required Experience and Education

Bachelor's degree in science, healthcare, or business-related field. Master’s degree preferred. Minimum of five (5) years’ experience in contract administration, purchasing, sourcing, and demonstrated intermediate Microsoft Excel, PowerPoint, and Word.

Strong knowledge in the review and understanding of legal contracts, terms, and conditions.

Must obtain the following certifications: Certified Texas Contract Manager and Certified Texas Contract Developer within 18 months of hire (3 attempts at the certification exam – first attempt only covered by UTSW) by internal scheduling.

PMP Certification & Healthcare related experience preferred.

Prefer proficiency with PeopleSoft. Prefer proficiency with Jagger Sourcing Director and TCM.

Job Duties

•  Work independently to lead the sourcing and contracting of products, equipment, and services for UT Southwestern in collaboration with end-users, Group Purchasing Organizations, and Contracts Management aligned with contract compliance and expense reduction initiatives.
• Provide training, onboarding, and support of new Sourcing Specialists
• Prepare, manage, and execute the procurement lifecycle while coordinating efforts with end-users sourcing approaches and provide recommendations based on Contract hierarchy and federal and state regulations.
• Provide effective management of sourcing timeline to reduce RFX lifecycle and portfolios while ensuring that all contract documents are readily assessable.
• Conduct kick-off meetings with internal and external contributors - including collaborating partners, 3rd party subcontractors and primes.
• Execute and drive all review cycles including KPI and ongoing contract and vendor management. Develop a risk-assessment and contract-monitoring plan.
• Work with the technical teams and SMEs to translate highly technical requirements and information into clear messaging and content to produce compelling, responsive and superior quality RFPs, proposals, and final contracts.
• Partner with internal SMEs to maintain up to date product information and functionality related content and materials.
• Implement a value-based selection process and positions the Sourcing team and Supply Chain Department as a trusted advisor.
• Coordinate contracts review and execution while managing vendor quarterly business reviews and KPIs as required.
• Review contracts for terms, changes and/or enhancements. Interacts with legal on contract language and terms in accordance with UT Southwestern policies and procedures.
• Monitor contractors’ compliance in accordance with contractual requirements to include insurance and HUB requirements.
• Export, filter, categorize and interpret volumes of data to identify opportunities resulting from data selections and recommend sourcing opportunities.
• Compile information and respond to internal and external audit requests.
• Set up, maintain and complete tasks/activities in Sourcing Director platform.
• Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion