Sourcing and Contracts Specialist

Job Summary

Join UT Southwestern as a Sourcing and Contracts Specialist in the Contracts Management department for the construction and facilities team. The Sourcing and Contracts Specialist works under minimal direction to collaborate with end-users and Group Purchasing Organizations for the contract management and sourcing of goods and services. This position will lead and support sourcing and contracting activities in assigned program lines.

This is a hybrid work-eligible position that is currently 2 days/week in the office and can adjust with needs of the department.

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work.

UT Southwestern is honored to be a veteran-friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission.

Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth. 

Required Experience and Education

• Bachelor's degree in science, healthcare, or business-related field, Master’s degree preferred.
• Minimum of two (2) years’ experience in contract administration, purchasing, and sourcing. 
• Demonstrated intermediate use of Microsoft Excel, PowerPoint, and Word.
• Strong knowledge in the review and understanding of legal contracts, terms, and conditions.
• May consider additional years of experience in lieu of degree.
• Must obtain the following certifications: Certified Texas Contract Manager and Certified Texas Contract Developer within 18 months of hire (3 attempts at the certification exam – first attempt only covered by UTSW) by internal scheduling.

Job Duties

• Works in collaboration with the Category Manager to execute the desired sourcing strategy
• Customer service to internal customers related to contract compliance
• Demonstrate exceptional compliance communication to support customer and supplier activities
• GPO and supplier price file management
• Exclusive Acquisition Justification (EAJ) Processing/Tracking
• Contract Risk Assessment and monitoring reporting
• Perform required LBB Reporting tasks based on specified deadlines
• Supports the management of supplier relationships, ensuring that UTSW business needs are met. Ensure key performance metrics (KPIs) to measure supplier performance are followed and lead supplier business reviews.
• Reviews contracts for terms, changes and/or enhancements. Interacts with legal on contract language and terms in accordance with UT Southwestern policies and procedures.
• Monitors contractors’ compliance in accordance with contractual requirements to include insurance and HUB requirements.
• Provides effective record keeping ensuring that all contract documents are readily assessable.
• Export, Filter, Categorize and Interpret volumes of data to identify opportunities resulting from data selections and recommend sourcing opportunities.
• Compile information and respond to internal and external audit requests.
• Setting up, maintaining and completing tasks/activities in Sourcing Director platform
• Performs other duties as assigned.

 "UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status."