What are the responsibilities and job description for the Administrative Assistant position at Valley View School?
We are seeking a reliable, experienced candidate to support administrative operations in collaboration with Directors, Managers, and Departmental Staff.
Skills:
- Proven experience as an administrative assistant
- Proficiency in MS Office and Google Workspace
- Competency in prioritizing and working collaboratively with supervisor on projects and workflow management
- Outstanding communication and interpersonal skills
- Strong organizational and planning skills with attention to detail
- Hands-on experience with office equipment (printer, copier/fax, postage meter, etc.) ·
Responsibilities:
- Manage incoming calls and front desk reception
- Set up and maintenance of student records
- Data entry for multiple database system
- Maintain shared Google calendar
- Incoming and outgoing mail
- General office duties (typing, filing, copying, etc.)
- Order office supplies and maintain supply closet
- Interact with students and coordinate with advisors
- Collect student travel information and enter into database, print reports, and coordinate needs of students and parents for school break periods
- Administrative support for Directors and Departmental Staff
- Maintain tracking system for licensing tasks and compliance
- Collect and coordinate activities around student travel
- Distribute grade, advisor, and therapist reports to parents
- Manage the school store inventory and weekly purchases by students
- Assist with event planning
- Coordinate with the school nurse on medication counts, support with correspondence to pharmacy and parents
- Assist with HR and Compliance – set up and maintain records, training and compliance tracking, job postings, and other assigned areas
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
Salary : $34,300 - $43,500
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