What are the responsibilities and job description for the Construction Project Coordinator position at Veregy?
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Job Summary
Essential Duties and Responsibilities
- Participates in project turn over meetings, to include preparation of meeting documents and distribution of meeting minutes.
- Transitions files from preconstruction to implementation project, and then from implementation to Warranty team members.
- Enters all project related data into Viewpoint (by Vista) (budgets, contract amounts, schedule of values, etc).
- Requests Performance & Payment Bonds, Certificates of Insurance (and Renewals), and Day Preliminary Notices, as applicable; tracks and follows up as required.
- Assists in developing the project Schedule of Values and enters into Viewpoint and/or client's billing format.
- Assists in preparing monthly billings & lien waivers, where required, and projecting project billings.
- Updates monthly billing information in Viewpoint and billing information into Bond Log, monthly.
- Follows-up on accounts receivables and coordinates receipts with the accounting department.
- Prepares Subcontract Agreements and Purchase Agreements and submits to subcontractor and/or vendor for execution.
- Enters change order information in Viewpoint and prepares formal change order document to submit to subcontractor and/or vendor, updates applicable tracking logs.
- Responds to subcontractor/vendor Preliminary Notices.
- Receives, tracks and follows-up on Davis Bacon and Buy American Compliance items, where applicable.
- Assists with the preparation & tracking of submittals; maintains submittal/equipment log.
- Sends tax privilege exempt and related financial documents to general contractors.
- Prepares project specific badges, badge logs and coordinates updates with the Superintendent.
- Prepares O&M Manuals and various close-out documents at completion of project.
- Updates Work in Progress Reports (WIPS) monthly.
- Other duties as assigned.
Knowledge, Skills and Abilities
- Knowledge of the principles of file & records management and the basic principles of bookkeeping and/or accounting.
- Experience in simultaneously managing multiple projects with overlapping deadlines, deliverables, and other requirements.
- Skill in establishing and maintaining effective working relations with co-workers, vendors, customers, and the general public.
- Ability to use MS Office suite.
Educational/Certification Requirement
- High School diploma or equivalent.
- Professional certification such as CFA/CPA a plus.
Required Experience
- Two years of project assistance, project coordination, administrative assistant or closely related experience in construction, HVAC, or related field.
Benefits
- Competitive Compensation.
- Paid Holidays, Paid Sick Leave, and Paid Time Off.
- Competitive Medical, Dental and Vision Plans.
- 401k Retirement Plan with Matching Employer Contributions (%).
- Employer Sponsored Life Insurance and AD&D Insurance.
- Employer Paid Short and Long Term Disability Insurance.
- Continued Education and Trade Certification Sponsorship (Specific Positions).
- Company Branded Trucks Provided (Specific Positions).
Work Environment
- This position requires most of the work to be accomplished in an office environment.
Physical Demands
- This position requires sitting for periods of time at a computer with the freedom to walk around office when necessary; occasional phone, copy machine, and other office machine use; participate in teleconferences using a headset/earpiece, and lifting to 50 lbs. as needed.
Travel Required
- May require a small amount of travel (<5%)
Work Authorization/Security Clearance Requirements
- Sponsorship is not available for this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Veregy values diversity and is committed to building a workforce comprised of individuals with different backgrounds, experiences, and identities. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law. We strive to create an inclusive culture that empowers individuals to thrive, try new things, and grow together as one Veregy.
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