Administrative Assistant

Position: Administrative Assistant, Investment & Corporate Banking

Client: Banking

Location: New York, NY 10020

Duration: 6 months of Contract possible extension

Work Schedule: This role is in the office Monday to Friday, 9 AM to 5 PM

Job Description

Seeking a detail-oriented Administrative Assistant to support multiple officers in a fast-paced environment. The team player will serve as a backup assistant to the department and collaborate with the administrative team as requested.

Responsibilities:

• Provide backup support for the Chief Operating Officer’s Executive Assistant
• Process timely and detailed expense reports via Concur for employee reimbursement.
• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable. Greet guests upon arrival to the office.
• Administer client data in salesforce database (OneBanker and BoardEx)
• Upload documents/materials on SharePoint websites. Maintain accurate data on relevant sites.
• Participate in projects including but not limited to internal and external conferences, client events, and data management.
• Partner, collaborate, and coordinate with the administrative team; provide backup as needed.
• Oversee general office needs such as ordering supplies, business cards, and mail distribution.

Requirements:

• Three years experience as an administrative assistant in the finance industry is preferred.
• Proven expertise in SharePoint and Concur.
• Knowledgeable of Microsoft Office applications especially Outlook, Word, and Excel
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgment and discretion, and maintains the highest level of confidentiality.
• Excellent written and verbal communication skills.
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• College grad a plus