What are the responsibilities and job description for the Senior Administrative Assistant - Wilmington, DE position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it’s providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world’s most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers
A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities
Process US mail daily, scan AP invoices to mailboxes accordingly.
Handle administrative activities related to on-boarding and off-boarding, which includes requesting equipment setup and system access
Process Legal invoices and maintain Legal Invoicing Outlook mailbox; respond to email regarding AP questions from Legal vendors.
Process yearly 1099’s; coordination with 3rd party provider
Escheatment reporting coordination with 3rd party provider
Accounts Payable – process special handling checks. Look up information in S2P and SAP; create Fed Ex packages for checks according to delivery information in the system.
Process returned checks and refund checks accordingly
Create requisitions/purchase orders for vendors
Order badges for all new hires; order replacement badges for lost or stolen badges.
Maintain complex and detailed calendars
Manage the coordination and logistics of both internal and external meetings
Organize all aspects for offsite conferences and external events, including catering and transportation
Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
Produce high quality emails and messages to individuals at all levels of the organization
Proactively manage space requirements for staff, contractors, and consultants
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Work cooperatively with the administrative assistant’s team, in positive partnership to support each other smoothly
Lead and coordinate on ad hoc projects as requested
Auto req ID
452734BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Required Qualifications, Skills, and Capabilities
At least five years of administrative and clerical experience, supporting at the Managing Director level (or equivalent) or above
Advanced ability to organize
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Advanced computer skills, strong proficiency in Microsoft Office -Excel, SharePoint, Microsoft Teams, PowerPoint, SAP
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
City*
Wilmington
State*
Delaware
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
DuPont
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it’s providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world’s most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers
A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities
Process US mail daily, scan AP invoices to mailboxes accordingly.
Handle administrative activities related to on-boarding and off-boarding, which includes requesting equipment setup and system access
Process Legal invoices and maintain Legal Invoicing Outlook mailbox; respond to email regarding AP questions from Legal vendors.
Process yearly 1099’s; coordination with 3rd party provider
Escheatment reporting coordination with 3rd party provider
Accounts Payable – process special handling checks. Look up information in S2P and SAP; create Fed Ex packages for checks according to delivery information in the system.
Process returned checks and refund checks accordingly
Create requisitions/purchase orders for vendors
Order badges for all new hires; order replacement badges for lost or stolen badges.
Maintain complex and detailed calendars
Manage the coordination and logistics of both internal and external meetings
Organize all aspects for offsite conferences and external events, including catering and transportation
Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
Produce high quality emails and messages to individuals at all levels of the organization
Proactively manage space requirements for staff, contractors, and consultants
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Work cooperatively with the administrative assistant’s team, in positive partnership to support each other smoothly
Lead and coordinate on ad hoc projects as requested
Auto req ID
452734BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Required Qualifications, Skills, and Capabilities
At least five years of administrative and clerical experience, supporting at the Managing Director level (or equivalent) or above
Advanced ability to organize
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Advanced computer skills, strong proficiency in Microsoft Office -Excel, SharePoint, Microsoft Teams, PowerPoint, SAP
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
City*
Wilmington
State*
Delaware
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
DuPont
