What are the responsibilities and job description for the Property Management Administrative Assistant position at Villa Restaurant Group?
Scotto Properties is a leading real estate developer and property management company committed to delivering exceptional projects and providing superior management services. With a focus on excellence, integrity, and innovation, we strive to exceed expectations and create thriving communities.
We are seeking a dedicated and detail-oriented Property Management Administrative Assistant to join our team in Titusville, FL. The ideal candidate will provide essential administrative support, ensuring efficient operations and exceptional service delivery to our residents.
What You'll Do:
- Perform administrative assistant functions, including record-keeping, filing, data entry, and account collections for delinquent resident accounts.
- Maintain accurate resident account information in the computer database.
- Conduct research on any account discrepancies regarding payment to resident or vendor accounts.
- Answer telephone calls promptly and handle messages courteously, accurately, and in a timely manner.
- Respond to emails within 24 hours, ensuring efficient communication with residents and stakeholders.
- Collaborate with leasing and maintenance staff to handle maintenance requests, lease information, lease renewals, and other property-specific forms in a timely manner.
- Assist in touring and leasing occasional walk-in traffic when leasing staff is unavailable.
What You'll Need:
- Minimum of 1-year prior experience in a related position.
- Working knowledge of computer and associated programs, particularly MS Office Suite.
- Ability to multitask, set priorities, and manage workload effectively.
- Excellent communication and listening skills to interact with residents, team members, and stakeholders.
- Strong team player who thrives in a collaborative and organized environment.
Please note that this job description is not exhaustive and may be subject to change at any time with or without notice. Duties, responsibilities, and activities may evolve to meet the needs of the business and community.
At Scotto Properties, we value diversity, integrity, and professionalism. Join us in our mission to create exceptional living experiences for our residents and make a positive impact in the Titusville, FL community.
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