What are the responsibilities and job description for the Finance Operations Line Supervisor position at Virginia Community College System?
Innovation drives efficiency in every dollar spent. At Virginia's Community Colleges System (VCCS), our mission and strategic plan challenge us to maximize community college resources for student success and credential completion.
The VCCS Shared Services Center is an innovation strategy to advance student success, reduce administrative burden, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to focus on students – helping them start their educational journeys, persist, and succeed.
Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. Responsibilities include:
- Ensuring Finance staff comply with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
- Maintaining proper internal controls to ensure accuracy of financial records
- Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
- Maintaining open and responsive communication with customers
- Collaboratively working with SSC functional managers to ensure colleges' and System Office's requirements are met
- Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
- Supporting compliance procedures associated with regulatory authorities (e.g., Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
- Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
- Enforcing compliance with internal controls
Salary : $65,000 - $85,000
