Staff Recruiting Coordinator

Warner Norcross Judd is seeking a Staff Recruiting Coordinator to join our team in Grand Rapids. This role supports the Firm's Human Resources by overseeing the recruitment of new administrative staff and ensuring seamless onboarding and integration of new firm members. The ideal candidate is detail oriented and people-focused and is committed to providing consistent, high-quality experiences for candidates, internal hiring managers, and new firm members.

About the Opportunity

Responsibilities:

• Collaborate with leadership across departments and administrative teams to assess staffing needs and implement consistent, effective hiring practices.
• Execute the full-cycle recruitment process for the Firm's administrative roles, including job requisition, candid sourcing, screening, interviewing, offer coordination, onboarding and pipeline management.
• Serve as the subject-matter expert and point person for talent acquisition policies, processes, and practices.
• Champion a positive experience for all stakeholders in the hiring process by ensuring equitable and inclusive practices, clear and timely communication, and consistency across all stages.
• Serve as a trusted advisor to hiring teams, coaching them on interviewing, candidate evaluation, and best practices for selection.
• Partner with Marketing to promote the Firm as an employer of choice, enhancing visibility through social media, professional networks, and industry associations.
• Proactively build relationships with local schools and professional organizations to support pipeline development for administrative roles.
• Utilize HR systems and recruitment technologies such as HRIS and ATS to streamline the hiring and integration processes, track activity, and evaluate effectiveness.
• Generate and analyze reports on recruitment and retention metrics, performance trends, and training outcomes to identify gaps, measure outcomes, and drive continuous improvement.
• Ensure talent acquisition and onboarding practices comply with applicable federal, state, and local employment laws as well as Firm policies, while integrating best practices in DEI and belonging.
• Maintain organized, accessible records related to recruitment, onboarding, and integration activities in accordance with internal policies and external requirements.
• Stay informed on trends in talent acquisition, onboarding, integration, and retention to recommend and implement process enhancements.
• Collaborate with HR team on initiatives including process improvement, employee engagement, integration, and retention.
• Assist with the development and implementation of a comprehensive integration process for new firm members.
• Assis with other tasks and projects as assigned.

The Staff Recruiting Coordinator embodies Warner's foundational values by demonstrating teamwork through close collaboration with colleagues, attorneys, and staff to deliver seamless recruiting support; service by delivering responsive, detail-oriented support to candidates and internal stakeholders while maintaining a positive candidate experience; adaptability by managing changing priorities, recruiting timelines, and systems with flexibility; respect by fostering a professional, inclusive, and supportive environment through clear communication, confidentiality, and accountability; and excellence by maintaining high standards of accuracy, organization, and follow-through, while continuously seeking ways to enhance recruiting processes and service.

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time to time and be assigned to department members.

The physical demands of this potion are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 50 pounds and being able to operate a computer and other business equipment found in the office.

Competencies:

• Talent acquisition and full-cycle recruiting expertise
• Strong customer service and candidate experience orientation
• Relationship-building skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities, timelines, and requisitions in a fast-paced environment
• Ability to maintain confidentiality and uphold Firm policies, professional standards, and ethical practices
• Excellent written and verbal skills
• Analytical and problem-solving skills
• Proven ability to build trust and credibility across all levels of an organization and foster collaboration across teams

About You

Experience, Education and Training:

• Bachelor's degree in human resources, business administration, or another business-related field
• Five years of previous experience in talent acquisition or recruiting
• Additional HR experience, specifically in areas such as compliance, employment law, compensation, and benefits a plus
• Experience in a professional services environment highly preferred
• Experience designing, facilitating, or supporting onboarding and integration programs preferred
• SHRM-CP certification a plus

About Warner

Warner is a full-service corporate law firm with 230 attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, follow us on X @WNJLLP or connect on LinkedIn or Facebook.

About Our Benefits

• Comprehensive medical, dental, and vision insurance plans
• Firm-provided life insurance and disability coverage
• 401k with employer contribution or match depending on plan design
• Generous PTO and leave policies
• Firm holidays
• Remote work flexibility
• Wellness program
• Employee assistance program
• Professional development opportunities

About Our Culture

Warner’s cultural motto is “Fun, Pride Profit...in that Order”. We build A Better Partnership through:

• Lockstep Compensation - Our compensation model encourages teamwork and distinguishes us from our competitors. Partner and associate salaries are set based upon seniority, not total hours worked, encouraging client legal projects to be routed to the most knowledgeable person in the firm. Our team approach to compensation yields better legal representation for our clients and lays the foundation for a fun culture without internal financial competition. We have a team atmosphere where people like working together and supporting each other.
• Diversity – At Warner, we take an “all in” approach to DEI – engaging people at all levels of the firm to lead and participate on DEI committees and initiatives. This ensures a broad base of support from team members truly invested in leading the charge. It’s because of their time and efforts we are as successful as we are – and that success radiates throughout the whole firm. Our DEI work has become not only the right thing to do, but more importantly, what our people want to do.
• Careers – Our culture of balanced personal and professional lifestyle allows us to maintain a 94% attorney retention rate. Attorneys throughout Michigan, the region and beyond are choosing Warner as their forever home – and because of our dedicated focus on living balanced lives, our attorneys’ families are fully supporting these important decisions.
• Community – Warner’s time-honored community engagement initiatives include financial contributions to 150 nonprofits, scholarships and paid time off for all firm members to engage in community initiatives that are meaningful to them.

EEO Statement

Warner Norcross Judd LLP is committed to diversity, equity, and inclusion in our workplaces. We are committed to building a firm that reflects the diversity of the clients and communities we serve. We can foster inclusion and equity by moving beyond barriers and rejecting stereotypes based on gender, race, color, religion, national origin, age, disability, sexual orientation, gender identity, and veteran status. The result is a high performing team of professionals providing excellent service to our clients.

How to Apply

We appreciate your interest in exploring career opportunities with Warner. To apply, visit WNJ.com and navigate to the Careers section, then select Staff Openings. Click Add to Apply List and then Apply to create a profile and continue with your application.

Closing Statement

Warner hires top talent at every point in our organization. We are seeking dedicated professionals with diverse backgrounds who strive to support the firm and its goals. Our collegial culture attracts people with diverse skills and backgrounds who are dedicated to teamwork and client service.