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SCOPE OF POSITION:
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Performs various aspects of the accounts payable function (including but not limited to functions associated with processing invoices, processing check runs, problem resolution, working vendor statements and filing) and assisting the Accounts Payable Supervisor and accounting staff as needed (including but not limited to maintaining list of unmatched receivers, providing information required for various audits and providing information needed to report monthly accounts payable activity to department directors ). Reports to the Accounts Payable Supervisor.
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RESPONSIBILITIES:
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- Perform tasks associated with the processing of invoices (including but not limited to identifying1099 reportable transactions, validating account number coding, uploading into Oracle supporting documentation, selection of proper vendor code, entering invoices and vendor credits, processing electronic invoices, processing patient refunds, identifying duplicate invoices, etc.).
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- Perform vendor payment function (including but not limited to generating and processing check runs (in accordance with any special vendor payment arrangements), voiding checks, stop payments, manual checks, positive pay, etc.
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- Prepare routine and ad hoc reports and provide other documentation as necessary in response to requests for information.
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- Work in conjunction with Purchasing, Materials Management and other departments as appropriate to clear exception invoices from the unmatched report in a timely manner to ensure no disruption to the flow of goods and services to departments.
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- Assist the Accounts Payable Supervisor and general accounting staff as needed (including but not limited to maintaining list of unmatched receivers, providing information required for various audits and providing information needed to report monthly accounts payable activity to department directors).
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- Retrieve, open, sort and distribute all incoming mail.
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- Maintain separate capital invoice files, W-9s, vendor correspondence and archive these files in conformity with record retention guidelines.
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- Work vendor statements to validate accuracy of accounts payable system balances and manage specific vendor accounts (including responding to calls from vendors and departments within the Hospital).
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- Keep the Accounts Payable Supervisor apprised of all items and events of a material nature in a timely manner to allow adequate time for the Accounts Payable Supervisor to respond.
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- Perform other similar duties as required or requested.
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REQUIREMENTS:
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- High school diploma required.
- Experience in accounts payable function including working knowledge of and prior experience with automated three-way matching system.
- Experience with Oracle is a plus.
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- Strong organizational and independent follow up skills.
- Ability to work under pressure, with difficult people and in difficult situations.
- Must have basic computer skills and ability to access internet and other programs applicable to Waterbury Hospital procedures.
- Perform automated functions that fall within job responsibility.
- Excellent interpersonal skills with ability to relate well, communicate effectively, and interact internally and externally with vendors and employees (including all levels of management).
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