Accounts Payable Associate

Post University is seeking an Accounts Payable Associate to join our team.

WHY POST?

Post University has an immediate opening for an exceptional Accounts Payable Associate. Post University is a legendary, dynamic, growth-oriented organization of passionate, diverse professionals united in pursuit of life-changing service to countless students. Our “Make It Personal” mission is the driving tenet that shapes all aspects of how we treat students and each other. The Post University’s success story is well positioned to be second to none. As our amazing story unfolds, the Accounts Payable Associate will help build and sustain a distinct, transformative culture that achieves Post’s imagined future priorities.

JOB SUMMARY:

The Accounts Payable Associate is an excellent multi-tasker with exceptional communication and time management skills. This individual can expect to perform duties within the Financial Operations & Reporting (F.O.R.) department to support its Accounts Payable function. The A/P Associate must be thorough and accurate with good research and problem-solving skills. To succeed in this role, the candidate should understand and be able to apply best practices in accounts payable processing, as well as strong technology skills, particularly familiarity with Microsoft Excel.

This hybrid position requires three days per week in the office in Waterbury, CT. Whenever working remotely, the candidate’s home network must meet the minimum required speed and follow the hardware connection settings determined by their provisioned equipment and department role. Additionally, candidates must have a reliable Internet connection and a designated and private home office or alternative workspace free from noise or distractions.)

ESSENTIAL FUNCTIONS

• Process invoices into an accounting system, including verifying amounts payable, matching to internal documentation
• Provide support and customer service to internal business partners
• Classify documents with the proper expenditure codes and accounting codes, applying knowledge of A/P practices
• Open, organize, and distribute department mail daily
• Correspond with vendors, manage W-9 acquisition and posting, and respond to inquiries
• Evaluate and reconcile all vendor statements and manage all inquiries
• Research and resolve invoice discrepancies and issues
• Manage and ensure vendor receives 1099 forms and resolve all issues
• Provide support during internal and external audits
• Carry out additional projects as assigned/required

BEHAVIORAL EXPECTATIONS (As referenced on The Post Way of Life – Associates’ Daily Commitments)

We expect our associates to CARE (Connect–Assess–Resolve–Excite) in every stakeholder interaction. CARE is a framework to guide our every decision and action. CARE also resonates with our diverse associate & student populations – as humans, we know what it means to CARE.

We CONNECT. We believe relationships matter. Not only do we believe relationships matter, we know there is a direct correlation between the quality of our relationships and our outcomes. We invest in our relationships with colleagues, students, and ourselves – we make time to tend to our mental, physical, financial, and professional health.

We ASSESS. We take the time to understand why something happened entirely; we remove assumptions and eliminate confusion or ambiguity by asking questions and creating context, certainty, clarity, and mutual understanding. We collaborate with others throughout the university by understanding their strengths and value to the tribe. When we encounter conflict, we first seek to understand and be understood – and always with respect.

We RESOLVE. We generate the trust of our colleagues, students, regulatory bodies, and our more significant communities by doing the right thing all the time—even when nobody is looking. We honor our promises by following up and following through. We help others learn and grow by sharing information and feedback.

We EXCITE. “Making It Personal” is the experience we promise students and associate with every interaction. Excite is the heart of our experience. We find ways to be resourceful and helpful to Wow, Amaze and Delight others. We embrace change, take risks and innovate. We celebrate successes and recognize the accomplishments of others.

MINIMUM QUALIFICATIONS & COMPETENCIES

To perform this job successfully, an individual must perform each essential function satisfactorily. The requirements listed below represent the knowledge, skill, and performance required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

Qualifications:

• An associate degree in accounting, business accounting, or finance is preferred.
• Prior accounts payable experience is preferred, and experience within higher education is a plus.
• Exceptional time management and verbal and written communication skills
• Ability and willingness to keep and maintain confidentiality.
• Knowledge and understanding of, and ability to adhere to, accounting and corporate finance principles and procedures.
• Proficient with Microsoft Office Suite (particularly in Excel) and accounting software (MS Dynamics a plus).
• Ability to be flexible, adapt in a fast-paced, changing environment, maintain professionalism and a strong ethical code
• Desire to continue to grow through continuing training
• Ability to multitask, prioritize and remain motivated and positive while maintaining attention to detail and accuracy
• Commitment to fostering the University culture to Make It Personal by working cross-functionally across the University and enhancing the culture of collaboration and respect among all Faculty.

• Physical Demands – Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.