What are the responsibilities and job description for the Administrative Assistant position at Wayne County Area Chamber of Commerce?
Job Title: Administrative Assistant
Reports to: President/CEO
FLSA Status: Hourly, 40 hours/week
Who we are
The Wayne County Area Chamber of Commerce is your unifying link to the Wayne County Community!
Why we exist
We exist to foster an attractive, welcoming community that is rich in enterprise and growing in population and prosperity.
How we succeed
We P*romote, Lead, Unite and Serve our members, our businesses and our communities ( PLUS*) through:
- Advocacy & Awareness
- Professional Development & Training
- Networking & Engagement
- Benefits & Support
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Summary
This position is primarily administrative in nature but includes significant elements of work in public relations and member services.
Membership
Maintain the membership database and assist members with accessing their membership portal. Prepare new membership letters and packets.
Office Administration
- Administer workflow within the Chamber operations including meeting notices, scheduling, etc.
- Process all mail and email communications.
- Prepare mailings, member labels, certificates of origin and letters of support.
- Maintain an organized digital filing system on Chamber server.
- Order office supplies, stationary, business cards, nametags, etc.
- Take meeting minutes and maintain accurate board/committee records.
- Answer phones and field questions and requests, as much as possible.
Executive Support
- Coordinate and schedule meetings, meeting spaces, and room setup for the President/CEO.
- Prepare correspondence as required with the approval of President/CEO.
- Perform special projects and other duties, as assigned.
Other
- Cheerfully provide coverage for other staff, as necessary. A small staff requires overlap and collaboration.
While each have duties they oversee, there are many instances in which staff must assist in areas outside of their job descriptions.
Qualifications, Education and Experience
- Ability to perform duties above with little oversight.
- Ability to clearly communicate with Chamber members and leaders at all levels in their career.
- Ability to manage multiple projects at a time.
- Work cooperatively with other staff.
- Pay close attention to detail.
- Excellent verbal and writing skills are imperative.
- Ability to maintain confidentiality of documents, records, reports and conversations.
- Proficiency in Microsoft Office programs including Excel, Word, Power Point and Publisher.
- Ability to periodically work evenings or weekends for special events.
- Demonstrate a strong desire to do quality work in a timely manner.
An associate degree in communications, business or another relevant major is preferred. A minimum of 3 years of experience in an office environment is required.
To apply, email your cover letter explaining why you are the best candidate for the position along with your resume.
Job Type: Full-time
Pay: $31,000.00 - $33,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Richmond, IN 47374: Reliably commute or planning to relocate before starting work (Required)
Education:
- Associate (Preferred)
Experience:
- Administrative Assistants & Receptionists: 3 years (Preferred)
- Customer service: 1 year (Preferred)
Work Location: One location