Accounts Payable Specialist

Job Summary

WellBe Senior Medical is an innovative, private-equity backed healthcare company focused on providing the highest quality care to Medicare Advantage patients with multiple chronic medical conditions across six states (and growing!).  The population we care for is typically underserved and very challenged with access to quality care. To address these problems, WellBe brings the care to the patient, instead of trying to bring the patient to the care. WellBe's physician-led care teams provide “concierge” level medical care and social support in the home as well as delivering and coordinating care across the entire continuum – from chronic and urgent care in the home, to hospital, assisted living, and end of life care. 

Job Description

JOB SUMMARY

This is an integral role at an innovative, fast-growing, private-equity backed healthcare company.  You will be responsible for the day-to-day operations of accounts payable for the entire organization including but not limited to managing the accounts payable system, communicating with internal and external stakeholders regarding invoicing and payment, reviewing for adherence to the company expense reimbursement policy and processes, and ensuring expenses are accurately recorded to the financial statements. As a main point of contact for the accounting function, this role will have exposure to all internal departments including clinical operations, IT, clinical development, and marketing. 

RESPONSIBILITIES

• Accurately and efficiently enter all vendor bills into the accounts payable system, Bill.com
• Analyze and respond to both vendor and employee inquiries regarding the billing, payment, and reimbursement processes
• Identify accounts payable errors and/or concerns and propose alternatives or improvements
• Work with management to identify priority vendors/payments
• Follow up with management as necessary to ensure payments are remitted timely
• Review and verify information in the AP system Bill.com to ensure proper invoice account coding, classification, and approvals routing
• Review vendor statements for accuracy
• Professionally communicate with vendors regarding discrepancies and reconciliations
• Review employee expense reimbursement Expensify submissions for appropriate coding, receipt/support, and authorization
• Comply with federal, state, and local requirements for vendor reporting (including W-9 and 1099 reporting)
• Review supplier invoices to ensure sales and use taxes are recorded correctly and paid as necessary
• Maintenance and organization of accounts payable files and records including vendor contracts
• Take on additional responsibilities and ad hoc projects as they arise

Job Requirements

REQUIRED QUALIFICATIONS

• 3 years of AP experience
• General ledger experience and understanding of basic accounting principles
• Strong attention to detail
• Excellent verbal and written communication skills
• Ability to build internal relationships across departments

PREFERRED QUALIFICATIONS

• Experience with Expensify and Bill.com
• Accounting or bookkeeping experience
• Experience in healthcare industry

PERFORMANCE INDICATORS

• Accurate invoice and expense reimbursement coding and classification
• Timely and accurate invoice processing/payment
• Demonstration of WellBe’s values

OTHER

• Supervisory Responsibility: This role has no direct reports
• Travel Requirements: Travel may be required up to 10% locally or nationally

Note: The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification.  Management reserves the right to add, modify, change or rescind the work assignments of this position.  Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.