Office Assistant (PT)

West Development provides comprehensive administrative support services to our group of portfolio companies. As a service-driven organization, we offer expertise in accounting, human resources, technical support, risk management, and other essential functions. Our services are exclusively available to our portfolio companies, which span senior housing, technology business solutions, commercial development, and real estate holdings.

We are currently seeking a motivated and detail-oriented Office Assistant (Part-Time) to join our team. This position supports general office operations, the Human Resources Team, and the Safety Committee.

This is an on-site role for 12-15 hours per week with hours worked over 2-3 weekday shifts during our standard office hours of Monday through Friday, 8:00 AM to 5:00 PM. Availability on Mondays is required. The rate of pay is $19 per hour.

Key Responsibilities:

• Maintain office cleanliness, restock supplies and snack bar, and ensure an organized and tidy workspace
• Greet visitors and answer calls to the main phone line.
• Set up conference rooms for meetings.
• Run errands such as picking up office supplies and lunch for team events and meetings.
• Assist with scheduling of interviews and organizing talent acquisition documents.
• Provide mailing support by creating labels, assembling mailers, and ensuring timely delivery to the postal office. Additionally, will also follow up on returned mail to ensure proper contact information.
• Update team member rosters for programs implemented by the Safety or Human Resources teams.
• Oversee the upkeep of safety materials, including AEDs, First Aid kits, and SDS sheets, while actively participating in the Safety Committee to support ongoing workplace health and safety initiatives.
• Assist with the planning and coordination of team events.
• Provide occasional support with office trash removal when the porter is unavailable due to illness or scheduled time off.

Knowledge, Skills, and Abilities:

• High School Diploma or GED equivalent
• Must have reliable transportation, valid driver's license, and car insurance.
• Professional oral and written communication skills
• Proficient in MS Office applications and comfortable working with standard office technology.
• Detail-oriented with strong proofreading skills and the ability to self-audit work for accuracy and completeness.
• Open to learning and developing skills with a variety of computer software and applications, such as SharePoint, really, and SurveyMonkey, regardless of prior experience.
• Flexible working hours withing business hours.

West Development is an equal opportunity employer.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

Job Type: Part-time

Pay: $19.00 per hour

Expected hours: 12 – 15 per week

Application Question(s):

• Please provide your availability on Mondays.

Ability to Commute:

• Carlsbad, CA 92008 (Required)

Work Location: In person

Salary : $19