What are the responsibilities and job description for the Receptionist position at WESTCARE CALIFORNIA INC?
Position Summary:
Person in this position will be responsible for the clerical and secretarial aspects of the program. Essential Job Functions include those listed below.
Essential Job Functions:
- General administrative/secretarial support to the Director, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties;
- Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings;
- Provide clerical support to the program staff as needed;
- Provide coverage for the reception area;
- Ensure the security of the facility;
- Maintain filing system for administrative files and any other relevant files;
- Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff;
- Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and
- Perform all other duties as assigned.
Education:
- High School Diploma or equivalent.
Experience and Competencies:
- One (1) year experience as a receptionist, preferably in a social service setting;
- Must be culturally/linguistically sensitive to populations served;
- Knowledge of substance abuse and treatment is desired;
- Excellent communication skills;
- Superior writing skills;
- Attention to detail;
- Ability to work well in a team environment;
- Superior organizational skills;
- Strong computer skills, to encompass all Microsoft Office applications;
- Ability to exercise good judgment and discretion;
- Ability to work well in a team environment;
- Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;
- Professional appearance and demeanor;
- Must be culturally/linguistically sensitive to populations served;
- Ability to obtain and maintain clearance from California Department of Corrections and Rehabilitation (CDCR);
- Ability to obtain and maintain clearance from LEIE, MSIL, and EPLS;
- Valid drivers license and ability to obtain and maintain WestCare's vehicle insurance is required;
- Must be able to obtain and maintain Fresno County Credentialing; and
- CPR Certification, First Aid Certification and an annual Tuberculosis test.
- As mandated by the State of California those employees who work at Residential, Outpatient, Sober Living, provide Mental Health Services, Administrative Staff or Transitional Living Facilities must be fully vaccinated and have received a booster. Employees that have requested a Medical or Religious Exemption, which has been approved by Human Resources will be required to test for the virus weekly.
- Employees that have requested a Medical or Religious Exemption, which has been approved by Human Resources will be required to test for the virus weekly. During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
