Technician, Financial Support - Team Lead, Facilities Division

Description

Job Title: Technician, Financial Support -Team Lead, Facilities Division

Position Function: Oversees preparation and processing of purchase orders, credit cards, financial data and reports for the Facilities Division's general fund and capital outlay budgets. Acts as Financial department liaison in the Facilitie's Division. Provides leadership and guidance to a team of 4-5 administrative and budgeting staff.

Essential Performance Responsibilities

• Provides leadership and guidance on Finance and Purchasing procedures within the Facilities Division
• Creates and maintains reports of general fund and capital outlay fund expenditures
• Completes reports required for internal and external compliance including but not limited to, information for the Kansas State Department of Education and auditors
• Prepares and provides monthly budget reports for all areas withing the Facilities Division; analyzes data and makes recommendations; schedules budget review meetings
• Reviews and audits purchase requisitions for supplies, equipment, or services
• Reviews contractor payments and billing progress as required
• Attends meetings as required regarding financial issues
• Acts as liaison between the Facilities, Purchasing, and Finance departments
• Reviews open purchase orders to monitor progress and assess impact on budgets
• Oversees procurement cards for the Facilities Division
• Prepares and processes all journal entries, budget change forms and budget transfers as required
• Reviews funding strings for payroll and expenditures
• Pays Sedgwick County real estate taxes for all District properties
• Applies tax exemption status for all newly purchases property
• Acts as Facilities Division point of contain for tracking building fixed assets
• Prepares monthly requests for reimbursement from Nutrition Services for fuel usage and materials for cafeteria equipment repairs
• Responds in a knowledgeable, courteous, and professional manner to inquiries and requests for assistance regarding any financial matters for the Facilities Division
  
  

Additional Duties: Performs other duties as assigned by the Supervisor

Equipment: This position requires the ablitiy to use standard office equipment and adherence to WPS guidelines for equipment use

Travel: In-district travel is required on occasion

Physical And Mental Demands

• Regular attendance is required
• Occasional overtime may be required
  
  

Knowledge, Skills, And Abilities

• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, and Outlook
• Ability to perform a variety of technical tasks
• Ability to adapt to other assignments on short notice, performs under deadlines and work in a calm and efficient manner
• Ability to prepare journal entries, enter purchase requisitions, monitor purchase orders, forecast budgets and balances throughout a fiscal year for multiple departments
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, and goals
• Ability to communicate effectively, both verbally and written
• Ability to perform as an effective team player
• Ability to plan, organize, make decisions, and prioritize work to meet the daily demands of the Division
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Ability to learn and understand the District's accounting and purchasing practices
• Exhibits a professional manner and a positive attitude
• All other duties assigned
  
  

Qualifications

Interrelations:

• Works under the direct supervision of the Division Director to complete day to day tasks
• Works with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Understands and responds appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Interacts with all internal and external customers in a friendly, professional manner and provides quick, responsive customer service
  
  

Employee Punctuality And Appearance

• For schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
  
  

Qualification Profile

• Associate's Degree in Accounting preferred, or a minimum of 5 years Accounting experience
• Current valid Kansas driver's license required
  
  

FLSA Status: Non-Exempt