What are the responsibilities and job description for the Onboarding Specialist position at Woodcraft Rangers?
Job Title: Onboarding Specialist
Are you passionate about setting new hires up for success and creating smooth, welcoming transitions into a values-driven workplace?
Who We Are:
In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.
What We Do:
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110 Title I schools across LA County!
Ideal Candidate:
The ideal candidate is highly organized, detail-oriented, and passionate about providing exceptional support to new team members as they join the organization. They understand the importance of first impressions and are energized by opportunities to streamline processes and create welcoming, inclusive experiences for others. They enjoy being part of a mission-driven organization that serves youth and believe in the power of intentional onboarding to support long-term success.
Why Work for Woodcraft Rangers:
The Onboarding Specialist plays a vital role in shaping the early employee experience at Woodcraft Rangers. This position is responsible for managing all logistical and administrative components of the onboarding process – from pre-employment clearances to coordinating orientation activities and supporting new hires throughout their first 90 days. The Onboarding Specialist works closely with hiring managers, IT, and HR team to ensure that all new employees feel welcomed, prepared, and aligned with organizational expectations and culture from day one.
Responsibilities:
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:
Reports to: Employee Experience Manager
Hourly Range: $25.00 - $33.00 per hour (based on experience and qualifications)
Hours of Operation: Monday – Friday, 9:00 AM – 5:30 PM (flexibility required to accommodate onboarding sessions, orientation activities, or coordination with program site schedules). Occasional evening or weekend hours may be required to support special onboarding cohorts or organizational events.
Location: Los Angeles (Little Tokyo Office; Hybrid eligible)
Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
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Are you passionate about setting new hires up for success and creating smooth, welcoming transitions into a values-driven workplace?
Who We Are:
In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.
What We Do:
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110 Title I schools across LA County!
Ideal Candidate:
The ideal candidate is highly organized, detail-oriented, and passionate about providing exceptional support to new team members as they join the organization. They understand the importance of first impressions and are energized by opportunities to streamline processes and create welcoming, inclusive experiences for others. They enjoy being part of a mission-driven organization that serves youth and believe in the power of intentional onboarding to support long-term success.
Why Work for Woodcraft Rangers:
- Paid vacation
- Sick time
- Health Benefits
- 403(b) retirement
- Pet insurance
- Lifecraft
- Upward mobility
- Career development
- The opportunity to create a lasting positive impact on youth within your community
The Onboarding Specialist plays a vital role in shaping the early employee experience at Woodcraft Rangers. This position is responsible for managing all logistical and administrative components of the onboarding process – from pre-employment clearances to coordinating orientation activities and supporting new hires throughout their first 90 days. The Onboarding Specialist works closely with hiring managers, IT, and HR team to ensure that all new employees feel welcomed, prepared, and aligned with organizational expectations and culture from day one.
Responsibilities:
- Initiate and monitor pre-employment screening processes, including background checks and compliance documentation
- Upon clearance, coordinate New Hire Orientation logistics in collaboration with hiring managers and the HR team
- Draft and send Welcome Emails with comprehensive pre-first-day materials
- Schedule IT onboarding setup within 48 hours of offer acceptance to ensure timely access to systems
- Prepare and share orientation schedules and first-week agendas, including compliance training requirements
- Facilitate in-person or virtual site tours and arrange meet-and-greets with key team members and stakeholders
- Collect, verify, and process all onboarding paperwork and documentation
- Communicate company policies and ensure new hires understand expectations, benefits, and organizational procedures
- Support new hires onboarding into ADP, including payroll, timekeeping, and system navigation
- Schedule and conduct end-of-week check-ins to verify successful enrollment in ADP systems and benefit platforms
- Coordinate with hiring managers to finalize individualized Onboarding Plans prior to the new hire’s first day
- Schedule and support 30/60/90-day check-ins with new hires, tracking milestones, goals, and integration into the team
- Partner with hiring managers to assess new hire progress, identify any concerns or gaps, and provide guidance
- Collect feedback and onboarding data from new hires and managers, report trends and themes to HR during biweekly team meetings
- Participate in monthly HR meetings to evaluate onboarding progress, identify flight risk, and propose improvement strategies
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience may be considered
- Minimum of 2 years of experience in Human Resources, onboarding, or HR operations – preferably in a fast-paced, high-volume, or nonprofit setting
- Strong understanding of onboarding best practices, HR compliance, and employment lifecycle processes
- Experience with HRIS platforms (ADP preferred), document management tools, and collaboration platforms (e.g., Microsoft Outlook, Microsoft Teams)
- Demonstrated ability to work cross-functionally with hiring managers, IT, and other departments to deliver seamless onboarding experience
- Bilingual (English/Spanish) is a plus
- Excellent communication and interpersonal skills with the ability to make new hires feel welcomed and supported
- Exceptional organizational and project management skills with keen attention to detail
- Comfortable managing multiple onboarding timelines simultaneously and adjusting priorities as needed
- Strong customer service orientation with a solutions-focused approach
- High level of discretion and professionalism when handling confidential information
- Proficient in creating and maintaining checklists, tracking spreadsheets, and onboarding workflows
- A proactive, collaborative, and system-minded thinker who thrives in team environments
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:
- Frequent sitting and standing during working hours
- Regular use of hands for tasks such as typing and document handling
- Ability to occasionally lift/move up to 25 pounds
- Must be able to travel across the Great Los Angeles area for site visits or orientation sessions when needed
- Reasonable accommodation is available for individuals with disabilities
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:
- Office-based with a hybrid work schedule
- Regular exposure to computer monitors
- Stable internet access required for remote onboarding and coordination tasks
- Occasional travel to program sites and onboarding locations
Reports to: Employee Experience Manager
Hourly Range: $25.00 - $33.00 per hour (based on experience and qualifications)
Hours of Operation: Monday – Friday, 9:00 AM – 5:30 PM (flexibility required to accommodate onboarding sessions, orientation activities, or coordination with program site schedules). Occasional evening or weekend hours may be required to support special onboarding cohorts or organizational events.
Location: Los Angeles (Little Tokyo Office; Hybrid eligible)
Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
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Salary : $25 - $33
