What are the responsibilities and job description for the Coordinator, Operations (125 Admin) position at WTA Tour?
Summary: The Coordinator will support the SVP, Operations and the VP, 125 Operations with the growth and development of the WTA 125 Tour
Essential Duties & Responsibilities:
Administrative support: Assist in various aspects of 40 WTA 125 events, including approval process, implementation and onboarding processes, new tournament orientation sessions, documentation and updating forms, ongoing event administration, pre-event operations and post-event support where needed. Responsibilities to include:
· Tracking and documentation of application process, required forms, draft agreements, agreement amendments, application payments, and WTA event history
· Assist in coordinating site visits (virtual and/or in-person) and follow up on applicant requirements.
· Documentation and administration of approval process, approval letters, signed agreements, agreement extensions, fully executed agreements, financial payments, and Tournament Director forms.
- New Tournament Orientation materials and meeting organization; securing and working with staff from various departments to participate.
· Assist in coordinating Standards Committee meetings, documentation, and administrative follow-up on Standards Committee outcomes.
· Assist in RFP process for new events, documentation, and organization of applicants.
· Scheduling meetings with staff and promoters and follow up on promoter requests.
· Assist with Bi-weekly staff meeting; updating charts, responsible for meeting minutes.
· Support in ongoing event administration, Change Forms, drafting letters as needed.
· Industry research and support in identifying potential new venues and promoters.
· Content organization for presentation/reporting purposes and other deliverables.
· Support of Special Projects for various elements of WTA 125 growth and development.
(i.e. work with IT and web team on 125 content for website, social media promotion, marketing)
· Provide additional pre and post event support as required.
Education and Experience:
· Bachelors Degree
· A minimum of one (1) year of related experience
· Experience in international sports or events; tennis industry experience preferred.
· Excellent interpersonal skills
· Good communications skills
· Have a customer service attitude
· Excellent computer skills
· Detailed focused
Required Skills and Competencies:
· Uphold WTA Core Values: Be Progressive, Collaborative, Passionate, and show Integrity. These core values set the tone in everything we do, help us succeed on and off the court, make a difference in the community and create a premier, compelling global sport entertainment experience. It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together.
Position Type/Work Schedule:
Full-time, 40 hours a week. Typical schedule will be Monday-Friday; some weekend work may be required.
Work Environment/Physical Demands:
Work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions
The noise level in the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.
Physical Demands
The employee is required to sit for long periods; use close/distant vision; hear using the telephone; bend at the waist and knee; communicate verbally and electronically with worldwide constituency; use hands and fingers to operate a computer and telephone keyboard. Must be able to lift 50 lbs.
The WTA is an Equal Opportunity Employer.