What are the responsibilities and job description for the General Clerk II position at XPB Americas?
About the Role:
As a General Clerk II, you will assume a pivotal role in our administrative team, providing essential support across various departments. Building upon the responsibilities of the General Clerk I role, you will undertake more complex clerical tasks and demonstrate increased proficiency in administrative functions, contributing to the smooth operation of our business processes.
Essential Job Responsibilities:
- Perform a range of clerical duties, including advanced data entry, filing, document management, and records maintenance.
- Process and track various types of paperwork, such as invoices, purchase orders, expense reports, and contracts, ensuring accuracy and compliance with company policies.
- Assist with financial tasks, including reconciling accounts, preparing financial reports, and processing payroll or billing transactions.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members, ensuring efficient use of time and resources.
- Handle incoming and outgoing correspondence, including email, mail, and phone calls, with professionalism and discretion.
- Provide support in organizing and coordinating special events, projects, or initiatives, collaborating with team members to ensure successful outcomes.
- Assist with training and onboarding new clerical staff, sharing knowledge and best practices to promote team development.
- Monitor office supplies inventory, anticipate needs, and place orders as necessary to maintain adequate stock levels.
- Assist in the implementation of office procedures and workflows to enhance efficiency and productivity.
- Adhere to confidentiality protocols and security measures to safeguard sensitive information and company assets.
Qualifications:
- High school diploma or equivalent qualification required; additional education or vocational training in administrative studies is advantageous.
- At least 2 years previous experience in a clerical or administrative support role, preferably as a General Clerk I or equivalent, with a demonstrated progression in responsibilities.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
- Strong organizational skills with the ability to prioritize tasks and manage multiple assignments simultaneously.
- Excellent attention to detail and accuracy in data management and record-keeping.
- Effective communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
- Flexibility and adaptability to changing priorities and deadlines, with a proactive approach to problem-solving.
- Reliability and punctuality in attendance, with a commitment to meeting job expectations consistently.
- Familiarity with office equipment and technology, including printers, scanners, photocopiers, and fax machines.
"The pay range for this position starts at $19.12/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered."
Must be able to:
Must be a US citizen
Pass a Fit Test to wear PPE
Able to lift 50 to 70lbs
Work a full shift; 7am to 3:30pm, M-F
Pass a criminal background check
Must be able to stand on your feet for long periods of time
XBP Global is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, creed, religion, national origin, ancestry, citizenship status, age, disability, sex/gender, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
EOE/Minorities/Females/Veterans/Disabled
Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.