Executive Personal Assistant

ARE YOU AN EXPERIENCED PERSONAL/EXECUTIVE ASSISTANT LOOKING FOR AN AMAZING OPPORTUNITY?

WHAT WE ARE LOOKING FOR?

We are looking for an experienced Personal/Executive Assistant. Primary responsibilities include managing various administrative tasks, phones, scheduling meetings, calendaring and filing, generating and mailing correspondence and other duties as assigned.

If the above opportunity sounds like it might be a fit, then let's move on to who we are as a company … our Core Values!

• We Hustle & Work Hard - we are not afraid to do the work it takes to succeed

• We Embrace Accountability & Discipline - we are not afraid to dream big and crush our goals

• We Bring a Positive Attitude - we are truly excited about our life and work

• We Have a Growth Mindset - we are always looking to make ourselves and the company better

• We Are Team Players - we put the needs of our team and patients ahead of our own

• We Do The Right Thing - we check our egos every day and focus on team results

Now if that doesn't get you excited, this is probably not the opportunity for you ... but if it does, then let's talk.

Essential Functions on the Executive Side:

• Handle various responsibilities that includes and is not limited to answering multiple phone lines, scheduling and coordinating both internal and external meetings and other general administrative functions.

• Communicate with Clients when needed, and internal business partners as a part of normal business and day to day operations.

• Provide support with team events, activities and meetings.

• Assist with preparation and review all documents for meetings as well as any communications.

• Draft correspondence on behalf of the company while maintaining style and brand representation.

• Contributes to the team effort, fostering a positive work environment and continually demonstrates the Company's Core Values.

• Other Job Duties:

• Serve as a go-to resource for employer and other staff members

• Create and/or modify presentations, reports, informational packets and other materials

• Work closely on company-wide activities, programs and processes.

• Create solid working relationships with other administrative staff, sales agents and clients.

• Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently.

• Uses internal communication systems to keep all Team members informed at all times (Facebook, Google Drive, etc.).

• Builds, implements, and manages systems for better efficiency within the role.

• Other ad hoc projects as assigned

Transferring lab work results to spreadsheets

Creating lab work orders

Making appointments with potential clients

Posting social media posts

Weekly newsletter submission

Various tasks and projects that come up

Assist with shows or workshops that are presented

Esstional Functions on the Personal Side:

-Read, monitor, and respond to emails

-Booking and arranging travel, transport and accommodations

-Help manage social media platforms

-Running household errands (e.g. groceries, dry cleaning, shopping, etc.)

-Household management (e.g.appointments for service vendors)

-This position is available Monday through Friday, 10AM - 6PM. Exact hours could be somewhat flexible for candidate’s and employer’s needs. Possibility to work night and weekends if requested by client but notice will be given in advance.

Qualifications:

• Experience preferred but not required
• Multitasker

• Technically savvy with typing proficiency (experience with Microsoft Office Suite programs). Advance computer skills required. Able to learn my in-house software (Practice Better software experience is a plus) and my in-house newsletter and social media software

• Extensive experience working with high level executives; Client management experience is a plus.

• A critical thinker, anticipation skills, exhibits advanced decision making capabilities and ability to exercise judgement in all tasks.

• A high level of integrity, earning the respect and trust of his/her peer groups and executives.
• Experience exercising discretion and confidentiality with sensitive information

• Strong communication skills a must – verbal and written.
• Can expertly navigate social media platforms like Snapchat, Instagram, Facebook and TikTok

• Exceptional interpersonal and partnership skills.

• Highly motivated and able to adapt to changing priorities.
• Organized

Public engagement experience required, as this position may require client contact. Good communication skills, empathy, and friendliness is a must.

Job Type: Full-time

Pay: $10.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $10 - $20