What are the responsibilities and job description for the Office Coordinator position at Zernco?
At Zernco, employee and client satisfaction come before profit. We ensure the success of our employees, clients and subcontractors by building long-lasting relationships and remaining committed to strong moral and ethical principles, values and always doing the right thing. Zernco does not accept mediocrity, and we do not expect our clients to either.
From concept to completion, Zernco clients can expect the highest standards of craftsmanship, attention to detail, and responsiveness. Many of our national clients will tell you they’ve been partnering with us year after year for the past two decades because they know they can trust Zernco to deliver a quality building with speed and precision.
If what you have read about our company interests you then I encourage you to apply and Let's talk Zernco!
Job Purpose:
Do you have strong customer service skills? Do you have a keen eye for detail? Are you a problem solver and highly adaptable? Well, you may be the perfect fit for our Office Coordinator position! We are looking for a true Administrative professional, jack of all trades candidate that can be highly adaptable, work collaboratively and independently and can manage their time during slow periods. Your primary responsibilities will be managing various tasks as our front of house point of contact, answering and directing phone calls, greeting and assisting guests, various administrative support for the HR and Accounting departments, creating and editing digital marketing material, managing social media , resolving office issues that arise, ordering supplies, assist in the planning and coordination of office and philanthropic events, and much more.
This is a part time (30-35 hours week) hourly position working between 8am - 5pm daily Monday - Friday in our corporate office located in K96/Greenwich area. We are flexible in the time frames you would work, but will require time at the office each day Monday - Friday. If this sounds like a role that is of interest, please apply below. Our pay rate will vary based on experience.
Performance Expectations
- Reception duties: answers and transfers phone calls in timely and professional manner, email correspondence, and general office management duties as assigned.
- Ability to complete assigned projects in a timely and accurate manner.
- Provide general administrative support to various departments as needed/assigned.
- Ensures corporate office is running smoothly and effectively maintain the needs of the office.
- Maintain a level of confidentiality when assisting in the HR department.
Essential Functions
- Consistently able to work in the office flexible part time hours, between 8am-5pm Monday – Friday. Hours will vary weekly and generally be between 30-35 hours.
- Attends All Employee Meetings as scheduled.
- Oversee office operations, including managing deliveries and phone calls, office supply orders, meeting coordination, and vendor management (janitorial, pest control, coffee & snacks).
- Assist in event planning, company events, and philanthropic initiatives.
- Serve as the director of first impressions: greet guests and maintain common areas and the front reception.
- Demonstrates creativity and resourcefulness to assist in designing and editing various digital marketing content; fliers, eblasts, invitations, banners, social media posts, reels.
- Manage social media posts on Facebook, Instagram, LinkedIn.
- Source and order company branded SWAG, manage company branded apparel orders.
- Troubleshoot office equipment and coordinate repairs with IT and vendors.
- Accounting administrative duties could include vendor entry / set up, credit card receipt processing/coding/ routing.
- Collaborates positively and professionally with stakeholders (vendors, suppliers, subcontractors, owners, reps, architects, city officials, and employees).
- Knowledge in processing payroll highly desired
Qualifications / Technology
- Strong communication, organization, and detail oriented skill set.
- Proficient in Microsoft Suite (Word/Excel/PowerPoint), CoPilot or other generative AI tools.
- Knowledge of Canva, Adobe Creative Suite (Photoshop/Illustrator/Express/Firefly), or WordPress highly desired.
- Willingness to learn, positive, proactive attitude.
- Detail oriented, creative, organized and proactive.
